Facilities/Safety Manager

Company: Young World Physical Education
Location: Saint Paul
Posted on: April 5, 2021

Job Description:

Saint Louis Park Independent School District 283 ( learn more )

• Application Deadline: Posted until Filled
• Posted : March 10, 2021 Enter your email to receive job alerts when new jobs like this one are posted. My Email Job Description Title: Facilities/Safety Manager Department: Business Services- Maintenance Reports to: Director of Business Services DBM Classification: D62/19 Salary Range: $85,116- $123,417 Position #: 1059 Prepared Date: November 2018 FTE: 1.00- 40 Hours a week SUMMARY OF RESPONSIBILITIES Under the direction of the Director of Business Services, the Facilities Manager is responsible for planning, organizing, and directing the operations of the building and grounds department including: supervision and work direction of all custodial staff to ensure the efficient and safe operation of the cleaning; building and grounds maintenance; capital improvement planning for facilities; oversight of District health and safety plans; financial management and resource allocation; and organization and implementation of preventive maintenance programs. DUTIES AND RESPONSIBILITIES
  • Manages and supervises all District building and grounds personnel directly or through designed lead positions.
  • Determines work priorities, plans, and organizational structure and functions within positions of Building and Grounds.
  • Initiates recruitment; screens, interviews, and selects department personnel.
  • Initiates all personnel actions for department personnel including evaluation, transfer, promotion, demotion, discipline, and dismissal decisions of department staff.
  • Secures and oversees the recruitment and selection of seasonal department personnel.
  • Oversees staff development activities and training sessions.
  • Conducts staff meetings with department personnel.
  • Plans, recommends, and implements strategies and programs to accomplish department objectives.
  • Formulates and establishes procedures and preventive maintenance schedules/programs.
  • Monitors and serves as a liaison between the District and contractors, consultants, and architects.
  • Plans and oversees the implementation of remodeling projects, renovations, or major repair projects.
  • Determines and monitors District-wide maintenance needs, requirements, and priorities.
  • Monitors and oversees the operations of department functions and activities associated with the structural, mechanical and physical maintenance, and repair of school facilities.
  • Monitors department operations and procedures of the department to ensure compliance with various local, state, or federal regulations, mandates, ordinances, standards or guidelines pertaining to facility operations.
  • Collaborates closely with building administrators, Director of Business Services, and other District administrators concerning fiscal and long range planning issues pertaining to the facility and grounds operations and plans.
  • Coordinates and oversees the organization and maintenance of department/unit records, files, documents, and correspondence.
  • Oversees and coordinates the inspection of building and grounds.
  • Supervises and monitors District health, security, and safety programs and services.
  • Performs other duties assigned by the Superintendent or Director of Business Services.
  • Provides professional expertise and assistance to individuals, other District staff, and the community concerning areas of building and grounds expertise/knowledge.
  • Serves on District committees (i.e. crisis management committee), task forces, or organizations relevant to the position or as delegated.
  • Attends training sessions, conferences, seminars, and District meetings to keep informed of trends and developments. KNOWLEDGE, SKILLS & ABILITIES
    • Knowledge of the operation of building management systems, e.g. security systems, HVAC systems, refrigeration, mechanical and electrical.
    • Fundamentals of supervision and management.
    • Fundamentals, concepts, and processes of planning and contracting of capital improvement projects.
    • District administrative policies and procedures (i.e. purchasing, HR, accounting, records, and data retention requirements).
    • Fundamentals of grounds and athletic field maintenance.
    • Knowledge of housekeeping procedures, requirements, and operational requirements.
    • Federal and state health and safety codes and regulations.
    • Building and construction codes and requirements.
    • Establishing and maintaining effective working relationships with employees, supervisors, department heads, and District administrators.
    • Delegating, supervising, training, evaluating, and planning work assignments and priorities for department staff.
    • Planning, implementing, and monitoring various departmental projects, programs, renovations, and capital improvement projects.
    • Applying procurement techniques, e.g., bid work, preparing project specifications, pricing, and ordering.
    • Planning, developing, recommending, and monitoring approved department budget(s).
    • Planning, overseeing, and developing preventive maintenance plans, schedules, and procedures.
    • Conducting facility maintenance, grounds and repair work, (e.g., boiler repairs, electrical work, carpentry, HVAC and plumbing, athletic field maintenance etc.) of a structural, mechanical, or physical nature.
    • Planning, prioritizing, and organizing tasks and functions.
    • Ability to work independently with minimal supervision.
    • Training and developing staff.
    • Planning and addressing facility needs and requirements with respect to safety and health requirements, laws, rules, and guidelines. SUPERVISORY RESPONSIBILITIES
      • Directly supervises Building and Grounds Supervisor, and Building Operation Coordinators.
      • Indirectly supervises, Janitors, Custodians, Grounds and Maintenance Workers, Delivery Drivers
      • Has responsibility for the overall direction, coordination, evaluation and supervision of these employees in accordance with School District policies and applicable laws.
      • Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. PHYSICAL DEMANDS
        • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; talk; and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and lift and/or move up to 20 pounds. Specific vision abilities required by this job include close and the ability to adjust focus. WORK ENVIRONMENT
          • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
          • Incumbents assigned to this classification are administrative and supervisory in nature and thus the extent and degree of exposure to risks and hazards are more limited as compared to staff being directed.
          • This classification is required to work in and around renovation sites, inside and outside in all weather; may be exposed to air borne contaminates, irregular and unpredictable hours depending upon weather conditions, building needs, etc. EDUCATION and/or EXPERIENCE
            • Bachelor's degree in Business, Management, or related field desired. Experience may be substituted for education.
            • At least five (5) years of related work experience in facility maintenance, repair and grounds, with at least three (3) years of supervisory experience.
            • Business Administration, Management desired. Trades school training in HVAC, facility management, or related area required. CERTIFICATES, LICENSE, REGISTRATIONS
              • Chief Stationary License; Health and Safety certifications/licenses as be required by the District after hire.
              • Position Type: Full-time
              • Job Categories : Administrator > Director/Coordinator/Manager
                Administrator > Facilities
                Support Staff > Safety/Security
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Keywords: Young World Physical Education, St. Paul , Facilities/Safety Manager, Professions , Saint Paul, Minnesota