Department Coordinator

Company: University of Minnesota
Location: Saint Paul
Posted on: September 2, 2024

Job Description:

Apply for JobJob ID363865
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code1885
Employee ClassAFSCME Unit 6 - Clerical
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About the Job


The Department of Ophthalmology and Visual Neurosciences is a smart-working group of doctors and staff that supports the missions and visions of UMPhysicians and the University of Minnesota caring for patients and teaching the next generation of medical professionals, while promoting interpersonal values of compassion, respect, teamwork and diversity.

About the job:

A Department Coordinator is responsible for performing office clerical support for providers in the academic department, while supporting the values of Service, Innovation, and Respect. Join our dynamic team as an in-person Department Coordinator at our Riverside, West Bank office!

Job Duties:

• Works closely with supported providers to keep their calendars and schedules up to date.
• Coordinates written and verbal communication to support daily operations and events.
• Provides secretarial support including composing, editing, and disseminating correspondence from the providers supported.
• Communicates with patients, taking messages, scheduling appointments, assisting with records and referrals.
• Works closely with research, departmental, and clinical staff to best assist the providers supported.
• Plans complex meetings, arranges zoom meetings and organizes travel as requested.
• Other duties as assigned.Salary Range: $21.84 to $32.77; actual starting salary is dependent on experience and qualifications. Anticipated salary range of $22.71 to $25.49hr.
  Qualifications
  
  
  All required qualifications must be documented on application materialsRequired Qualifications:
  • High School Diploma / GED and four years of related office experience (training/education may be substituted for some of the years of experience.
  • Excellent computer experience including MS Office programs and internet searches.
  • Exhibits professionalism. Good decision-making and problem-solving skills.
  • Excellent organizational and prioritization skills, attention to detail, good written and verbal communication skills, and project management.
  • Ability to multi-task and work as a team member in a fast-paced environment.
  • Ability to use independent judgement and work independently.
  • Proven ability to maintain strict confidentiality.Preferred Qualifications:
    • College education including good written and verbal communication knowledge. Basic internet research skills.
    • 5+ years of Academic secretarial or administrative support experience including coordination of calendars, scheduling complex meetings and appointments and coordinating travel arrangements and itineraries.
    • Ability to learn and master multiple computer applications with proficiency. Extensive familiarity with Microsoft, Office programs, Google Sheets, and various calendar applications.
    • Knowledge of medical program and staff.
    • Knowledge of corporate organization and divisions.
    • Ability to work with all levels of management, employees, customers and patients.
      About the Department
      
      
      The Department of Ophthalmology and Visual Neurosciences and its success is built upon the innovation and drive of every member of our team, from faculty to administrators to technicians. Put simply, all of us are driven to provide the best eye care for our patients, discover new treatments, and educate the next generation of eye care professionals.For more information please visit our website at https://med.umn.edu/Ophthalmology.Lions Gift of Sight (formerly Minnesota Lions Eye Bank) was established after the partnership between the Lions and the Department of Ophthalmology & Visual Neurosciences came to life in 1960, providing donor eye tissue for transplant, research, and teaching and promoting donation through education. Lions Gift of Sight has helped restore sight to more than 22,000 people by providing cornea tissue for transplantation and is one of the largest and most successful eye banks in the world.
      Benefits
      
      
      Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:
      • Competitive wages, paid holidays, and generous time off
      • Continuous learning opportunities through professional training and degree-seeking programs supported by the
      • Low-cost medical, dental, pharmacy, and disability plans
      • Healthcare and dependent care flexible spending accounts
      • University HSA contributions
      • Employer-paid life insurance
      • Employee wellbeing program
      • Excellent retirement plans with employer contribution
      • Public Service Loan Forgiveness (PSLF)
      • Financial counseling services
      • Employee Assistance Program with eight sessions of counseling at no costPlease visit the for more information regarding benefits.
        How To Apply
        
        
        Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
        Diversity
        
        
        The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
        Employment Requirements
        
        
        Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
        About the U of M
        
        
        The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
        

Keywords: University of Minnesota, St. Paul , Department Coordinator, Other , Saint Paul, Minnesota