Assistant to the Vice Provost

Company: University of Minnesota
Location: Saint Paul
Posted on: January 28, 2023

Job Description:

Apply for JobJob ID353417

LocationTwin Cities

Job FamilyAdministration-General

Full/Part TimeFull-Time

Regular/TemporaryRegular

Job Code9341A1

Employee ClassAcad Prof and Admin

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Assistant to the Vice ProvostHiring Salary Range: $72,000-$76,000This position has significant administrative responsibilities in support of the work of the central Office of Undergraduate Education (OUE). OUE operates under the leadership of the Vice Provost and Dean of Undergraduate Education, who has broad responsibilities for campus-wide activities to improve undergraduate education, and who also oversees Admissions, Academic Support Resources (ASR), the University Honors Program (UHP), Lindahl Academic Center, Office of Undergraduate Research, Orientation and Transition Experiences, and other areas. Included in the many current OUE initiatives are: improving undergraduate retention and graduation rates, implementing the liberal education requirements, freshman seminars, curricular review, assessment of student learning, and enhancing student advising and support. This position works with the Vice Provost, Associate Dean for the University Curriculum, the OUE Director, and other OUE staff on a variety of projects, initiatives, and committee assignments. The position also interacts with the units reporting to OUE, the Provost's Office, staff in the Twin Cities undergraduate colleges, and other campus offices.Curriculum and Educational Policy (60%)

• Work collaboratively as a key member of the OUE curricular oversight working group to identify issues, collect and analyze relevant data, develop recommendations, and implement changes.
• Review and approve course changes in ECAS and academic program changes in PCAS; consult with departments on concerns and missing information. Advise the Associate Director for OUE on problem areas.
• Serve as key staff support for coordination of the activities of faculty curriculum committees such as the Council on Liberal Education and/or Campus Curriculum Committee. This work includes reviewing materials, researching issues, and drafting memos, charge letters, and meeting agendas.
• Coordinate course placement in partnership with key departments and facilitate an annual placement and course access update for advisors across campus.
• Assist with the implementation of the Grand Challenge Curriculum and Classroom to Community Workshop. This includes:
  • Coordinate the new course proposal process.
  • Collaborate with the OUE Coordinator on the writing and distribution of the GCC newsletter.
  • Co-lead planning and implementation of the Classroom to Community Workshop.
    • Assist with policy review and revisions and the communications and implementation of educational policies. Research and respond on behalf of OUE to questions related to educational policies. OUE Administration (40%)
      • Research and respond to inquiries, complaints, and formal petitions (e.g., LE and WI petitions) from undergraduate students, parents, and others. Coordinate responses and consult with other campus offices on various concerns.
      • Work on event development, programming, and logistics planning for OUE-wide events as needed
      • Support the Vice Provost and other OUE leaders related central initiatives. Support includes researching and drafting reports, editing memos and presentations; organizing information and conducting basic data analysis; providing recommendations; and representing OUE.
      • Assign work to undergraduate student employees in OUE as needed to accomplish various projects and maintain various systems and functions.
      • Perform other duties related to the operations and goals of the OUE office, as assigned.
        
        Qualifications
        
        
        
        
        
        Required Qualifications
        • BA/BS degree and at least six years of relevant work experience.
        • Knowledge in areas of responsibility related to this position, such as curriculum, educational policies, student services, registration, scheduling, and student records.
        • Writing and editorial skills.
        • Strong interpersonal communication skills.
        • Proficiency with Word, Excel, PowerPoint.
        • Demonstrated organizational skills, with the ability to prioritize, work independently, and collaborate.
        • Sound judgment and discretion; ability to deal with complex and sensitive issues appropriately and effectively.Preferred Qualifications:
          • Master's degree.
          • Administrative experience at the University of Minnesota in a collegiate or central unit.
          • Experience with curriculum management systems such as ECAS and PCAS.
          • Expert user of Excel.
          • Experience researching and creating PowerPoint presentations for various audiences.
          • Knowledge of and interest in current issues related to undergraduate education.
            
            Benefits
            
            
            
            
            
            Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:
            • Competitive wages, paid holidays, and generous time off
            • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
            • Low-cost medical, dental, and pharmacy plans
            • Healthcare and dependent care flexible spending accounts
            • University HSA contributions
            • Disability and employer-paid life insurance
            • Employee wellbeing program
            • Excellent retirement plans with employer contribution
            • Public Service Loan Forgiveness (PSLF) opportunity
            • Financial counseling services
            • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.
              
              How To Apply
              
              
              
              
              
              Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
              
              Diversity
              
              
              
              
              
              The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
              
              Employment Requirements
              
              
              
              
              
              Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
              
              Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax
              
              About the U of M
              
              
              
              
              
              The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
              
              

Keywords: University of Minnesota, St. Paul , Assistant to the Vice Provost, Other , Saint Paul, Minnesota