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Purchasing Coordinator

Company: University of Minnesota
Location: Saint Paul
Posted on: January 28, 2023

Job Description:

Apply for JobJob ID353437

LocationTwin Cities

Job FamilyLR-Clerical

Full/Part TimeFull-Time


Job Code1888

Employee ClassAFSCME Unit 6 - Clerical

Add to Favorite JobsEmail this JobAbout the Job

Summary of Position:
The Purchasing Coordinator will provide support to the Medical School Departments of Microbiology and Immunology, Neuroscience, Pharmacology and Integrative Biology and Physiology by assisting with MNPI Center financial operations.This position will perform and independently complete projects and/or coordinate programs utilizing broad experience, technical skill and knowledge of organization policies and practices. Exercises independent judgment and discretion.The work may be performed entirely remote, on site, or hybrid.

Job Duties:
(90%) Purchasing Coordination
Coordinate purchasing duties and the ordering process for assigned departments in the MNPI Center. Ordering processes include reviewing purchase requests, preparing requisitions in EFS, confirming status of orders, verifying receipt of items and prices, setting up vendors. Manage purchasing records. Assist new faculty and staff in learning purchasing procedures and policies. Communicate with faculty and staff regarding purchasing issues; explain and apply complex university and departmental policies and procedures; resolve issues between vendors and labs; answer accounts payable inquiries from vendors and liaison with the cluster and procurement specialists. Maintain capital equipment records and complete required forms with Inventory Services. Work closely with accountants to ensure proper accounts and chartstrings are utilized.
PcardCoordinate procurement card program for the assigned departments in the MNPI Center. Provide orientation for new cardholders. Responsible for compliance with University and sponsoring agency policies. Responsible to ensure adequate receipts and related documentation, proper justification, reconciling of transactions, preparing documents for imaging, and retaining documents in an organized manner.(10%) Other Duties as Assigned
Manage office supply inventory, mail and Fed Ex shipping. Back up for purchasing and procurement card duties in other MNPI departments as need arises. Develop guidelines, procedures and tools for departmental staff, faculty and students. Other duties may include: ISO billing, coordinating student workers duties, transaction reconciliation and reporting, departmental deposits and journal entries.Hourly Range $20.53 - $28.88


All required qualifications must be documented on application materialsRequired Qualifications:

  • High School Diploma/GED and four years of related experience. Coursework in a related field may substitute for some years of experience
  • Proficiency with Google Suite and Microsoft Office applications (Forms, Excel, Docs, Sheets, Calendar, Slides, PowerPoint, etc.)
  • Knowledge and understanding of office operations and procedures.
  • Strong organizational and interpersonal skills
  • Ability to maintain confidentiality
  • Strong oral and written communication skills
  • Ability to work independently
  • Ability to coordinate several projects simultaneously and meet deadlines
  • Demonstrated ability to communicate clearly with faculty, staff, and student
  • Demonstrated ability to operate as part of a team and possess strong customer service skills
    Preferred Qualifications:
    • Experience working in an academic administrative setting
    • Familiarity with University financial software and systems
    • Familiarity with University policies and procedures
    • Experience trouble-shooting tech issues
    • Ability to manage and track multiple concurrent projects.
    • Familiarity with video conferencing software (Zoom, Skype, etc.)

      About the Department

      The MNPI Administrative Center provides administrative services to four basic science departments at the University of Minnesota Medical School: Microbiology & Immunology; Neuroscience; Pharmacology; and Integrative Biology & Physiology. Finance, human resources, and grant preaward processes for each of the four departments are centralized, with staff working in teams to provide these services.


      Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:
      • Competitive wages, paid holidays, and generous time off
      • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
      • Low-cost medical, dental, and pharmacy plans
      • Healthcare and dependent care flexible spending accounts
      • University HSA contributions
      • Disability and employer-paid life insurance
      • Employee wellbeing program
      • Excellent retirement plans with employer contribution
      • Public Service Loan Forgiveness (PSLF) opportunity
      • Financial counseling services
      • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.

        How To Apply

        Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).


        The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

        Employment Requirements

        Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

        Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

        About the U of M

        The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, St. Paul , Purchasing Coordinator, Other , Saint Paul, Minnesota

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