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New Business Intake and Conflicts Specialist

Company: Winthrop & Weinstine
Location: Saint Paul
Posted on: January 26, 2023

Job Description:

New Business Intake and Conflicts Specialist

About The Organization
Winthrop & Weinstine is a business law firm of more than 150 attorneys with a deliberate culture of enterprise and fresh thinking. Located in the heart of Minneapolis and with a national reach, we deliver service, smart perspectives and practical outcomes to put the law to work for our clients. At Winthrop & Weinstine, we work together energetically and creatively to achieve our goals. We are committed to dealing with one another fairly, respectfully and honestly to create a healthy stable and collegial organization. Every person in the firm is an integral part of the client service team and contributes to the firm's, and our clients', success. Join our nimble force and put the law to work. Learn more at

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.


Winthrop & Weinstine is seeking a New Business Intake and Conflicts Specialist to work in our Conflicts and New Business Intake Department. This position handles the new client/business intake process and procedures, including generation of and analysis of conflict searches. The responsibilities for this position will include, but are not limited to, the following:
Update and maintain party links in conflicts database.
Generate timely conflict searches on new/existing clients, new matters and lateral hires.
Follow-up with legal staff to clarify discrepancies in data presented for searching.
Analyze conflict search reports to determine if possible conflicts exist.
Constant awareness around data integrity.
Thoroughly review and electronically process new business intake requests using institutional knowledge and firm guidelines to ensure completeness and correctness of the conflict search, file opening data and engagement letter, including research of previous matters/situations, as necessary.
Pre-screen lateral hire conflict reports, identifying potential conflicts for firm general counsel.
Perform special projects as needed.
Other duties as assigned, which could include backing up other departments including accounting and finance.

Position Requirements
At least two years of experience in a corporate setting.
Prior law firm experience preferred but not required.
Experience with Intapp and 3E/Elite preferred.
Proficiency with Microsoft Office applications (Outlook, Word, and Excel) is required.
Ability to perform work with high degree of accuracy and attention to detail.
Skill with interpersonal relationships, communication and ability to effectively interact with all levels of staff and management.
Ability to effectively handle multiple tasks and frequent interruptions.
Ability to exercise accurate, professional judgment.
Skill in independent problem solving and decision making.
Skill in written and verbal communication.
Skill in organizing and prioritizing of work according to timeliness and importance of task.
Desire to work independently with minimal supervision.
Ability to follow assignments through to completion.
Ability to work well under pressure with deadlines - possess a sense of urgency.
Ability to be flexible in schedule and adaptable to constant change.
Ability to effectively work within a team environment.
Strong organizational skills.

Winthrop & Weinstine requires COVID-19 vaccinations.


Keywords: Winthrop & Weinstine, St. Paul , New Business Intake and Conflicts Specialist, Other , Saint Paul, Minnesota

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