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Purchasing Recon. Coordinator

Company: University of Minnesota
Location: Saint Paul
Posted on: January 22, 2023

Job Description:

Apply for JobJob ID353543

LocationTwin Cities

Job FamilyLR-Clerical

Full/Part TimePart-Time


Job Code1888

Employee ClassAFSCME Unit 6 - Clerical

Add to Favorite JobsEmail this JobAbout the Job

The position provides purchasing support to the Departments of Genetics, Cell Biology, and Development; and Biochemistry, Molecular Biology, and Biophysics by assisting the BioGen Center financial operations.

Incumbent performs and independently completes projects and/or coordinates programs utilizing broad experience, technical skill and knowledge of organization policies and practices. Exercises independent judgment and discretion.

This is a hybrid role and will be 80% - 90% remote.

1888 Salary Range: $20.53 - 28.88

Job Duties:

(90%) Purchasing Coordination
* Coordinate creation, implementation, and/or modification of computer-based information repositories for required reports, financial systems, and support materials.
* Perform financial transactions including:
o Reconciling purchasing card activity
o Create requisitions.
o Resolve problems with payments: explain and apply complex university and departmental policies and procedures; resolve issues between vendors and labs; answer accounts payable inquiries from vendors and liaison with the cluster and procurement specialists.
o Prepare journal entries.
o Enter departmental deposits.
* Audit and entry of student reimbursements to follow university policy.
* ISO/ESO billing
* Coordinate ordering processes, including reviewing purchase requests, preparing requisitions in EFS, confirming status of orders, verifying receipt of items and prices, setting up vendors, training new faculty and staff on process in alignment with University policies and procedures.
(10%) Other Duties as Assigned
* Work closely with accountants to ensure proper accounts and chartstrings are utilized.



All required qualifications must be documented on application materials

Required Qualifications:
* High School Diploma/GED and four years of related experience. Coursework in a related field may substitute for some years of experience. Additional skills and knowledge may be required of individual positions.
* Proficiency with Google Suite and Microsoft Office applications (Forms, Excel, Docs, Sheets, Calendar, Slides, PowerPoint, etc.)
* Knowledge and understanding of office operations and procedures.
* Strong organizational and interpersonal skills
* Ability to maintain confidentiality.

Preferred Qualifications:
* Experience working in an academic administrative setting.
* Familiarity with University financial software and systems
* Familiarity with University policies and procedures
* Demonstrated ability to communicate clearly with faculty, staff, and students.
* Demonstrated ability to operate as part of a team and possess strong customer service skills.
* Experience trouble-shooting tech issues
* Ability to manage and track multiple concurrent projects.
* Strong oral and written communication skills
* Ability to work independently.
* Ability to coordinate several projects simultaneously and meet deadlines.
* Familiarity with video conferencing software (Zoom, Skype, etc.)

About the Department

Because the Bio Gen Center seeks to increase the diversity of its workforce, we particularly encourage applications from those who belong to groups that have been historically underrepresented in our Center, including those who are Black, Indigenous, and people of color, those with disabilities, and veterans.BMBB:
The department of Biochemistry, Molecular Biology and Biophysics is committed to understanding the molecular mechanisms of metabolic diseases and cancer; developing novel strategies in biocatalysis and biotechnology; and advancing knowledge through structural biology and molecular biophysics. We organize ourselves into research divisions with emphases on Chemical and Structural Biology, Metabolic and Systems Biology, Molecular Biology and Synthetic Biology and Biotechnology. We are housed in new buildings with state-of-the-art research and support facilities.


Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:

  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
  • Low-cost medical, dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employer contribution
  • Public Service Loan Forgiveness (PSLF) opportunity
  • Financial counseling services
  • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.

    How To Apply

    Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).


    The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

    Employment Requirements

    Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

    Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

    About the U of M

    The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, St. Paul , Purchasing Recon. Coordinator, Other , Saint Paul, Minnesota

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