Purchasing Recon. Coordinator
Company: University of Minnesota
Location: Saint Paul
Posted on: January 22, 2023
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Job Description:
Apply for JobJob ID353543
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimePart-Time
Regular/TemporaryRegular
Job Code1888
Employee ClassAFSCME Unit 6 - Clerical
Add to Favorite JobsEmail this JobAbout the Job
Summary:
The position provides purchasing support to the Departments of
Genetics, Cell Biology, and Development; and Biochemistry,
Molecular Biology, and Biophysics by assisting the BioGen Center
financial operations.
Incumbent performs and independently completes projects and/or
coordinates programs utilizing broad experience, technical skill
and knowledge of organization policies and practices. Exercises
independent judgment and discretion.
This is a hybrid role and will be 80% - 90% remote.
1888 Salary Range: $20.53 - 28.88
Job Duties:
(90%) Purchasing Coordination
* Coordinate creation, implementation, and/or modification of
computer-based information repositories for required reports,
financial systems, and support materials.
* Perform financial transactions including:
o Reconciling purchasing card activity
o Create requisitions.
o Resolve problems with payments: explain and apply complex
university and departmental policies and procedures; resolve issues
between vendors and labs; answer accounts payable inquiries from
vendors and liaison with the cluster and procurement
specialists.
o Prepare journal entries.
o Enter departmental deposits.
* Audit and entry of student reimbursements to follow university
policy.
* ISO/ESO billing
* Coordinate ordering processes, including reviewing purchase
requests, preparing requisitions in EFS, confirming status of
orders, verifying receipt of items and prices, setting up vendors,
training new faculty and staff on process in alignment with
University policies and procedures.
(10%) Other Duties as Assigned
* Work closely with accountants to ensure proper accounts and
chartstrings are utilized.
Qualifications
Qualifications
All required qualifications must be documented on application
materials
Required Qualifications:
* High School Diploma/GED and four years of related experience.
Coursework in a related field may substitute for some years of
experience. Additional skills and knowledge may be required of
individual positions.
* Proficiency with Google Suite and Microsoft Office applications
(Forms, Excel, Docs, Sheets, Calendar, Slides, PowerPoint,
etc.)
* Knowledge and understanding of office operations and
procedures.
* Strong organizational and interpersonal skills
* Ability to maintain confidentiality.
Preferred Qualifications:
* Experience working in an academic administrative setting.
* Familiarity with University financial software and systems
* Familiarity with University policies and procedures
* Demonstrated ability to communicate clearly with faculty, staff,
and students.
* Demonstrated ability to operate as part of a team and possess
strong customer service skills.
* Experience trouble-shooting tech issues
* Ability to manage and track multiple concurrent projects.
* Strong oral and written communication skills
* Ability to work independently.
* Ability to coordinate several projects simultaneously and meet
deadlines.
* Familiarity with video conferencing software (Zoom, Skype,
etc.)
About the Department
Because the Bio Gen Center seeks to increase the diversity of its
workforce, we particularly encourage applications from those who
belong to groups that have been historically underrepresented in
our Center, including those who are Black, Indigenous, and people
of color, those with disabilities, and veterans.BMBB:
The department of Biochemistry, Molecular Biology and Biophysics is
committed to understanding the molecular mechanisms of metabolic
diseases and cancer; developing novel strategies in biocatalysis
and biotechnology; and advancing knowledge through structural
biology and molecular biophysics. We organize ourselves into
research divisions with emphases on Chemical and Structural
Biology, Metabolic and Systems Biology, Molecular Biology and
Synthetic Biology and Biotechnology. We are housed in new buildings
with state-of-the-art research and support facilities.
Benefits
Working at the UniversityAt the University of Minnesota, you'll
find a flexible work environment and supportive colleagues who are
interested in lifelong learning. We prioritize work-life balance,
allowing you to invest in the future of your career and in your
life outside of work.The University also offers a comprehensive
benefits package that includes:
How To Apply
Applications must be submitted online. To be considered for this
position, please click the Apply button and follow the
instructions. You will have the opportunity to complete an online
application for the position and attach a cover letter and
resume.Additional documents may be attached after application by
accessing your "My Job Applications" page and uploading documents
in the "My Cover Letters and Attachments" section.To request an
accommodation during the application process, please e-mail
employ@umn.edu or call (612) 624-UOHR (8647).
Diversity
The University recognizes and values the importance of diversity
and inclusion in enriching the employment experience of its
employees and in supporting the academic mission. The University is
committed to attracting and retaining employees with varying
identities and backgrounds.The University of Minnesota provides
equal access to and opportunity in its programs, facilities, and
employment without regard to race, color, creed, religion, national
origin, gender, age, marital status, disability, public assistance
status, veteran status, sexual orientation, gender identity, or
gender expression. To learn more about diversity at the U:
http://diversity.umn.edu.
Employment Requirements
Any offer of employment is contingent upon the successful
completion of a background check. Our presumption is that
prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from
employment.
Please note: All employees at the University of Minnesota are
required to comply with the University's Administrative Policy:
COVID-19 Vaccination and Safety Protocol by either providing proof
of being fully vaccinated on their first day of employment, or
complete a request for an exemption for medical exemption or
religious reasons. To learn more please visit:
https://safe-campus.umn.edu/return-campus/get-the-vax
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of
Minnesota, Twin Cities (UMTC), is among the largest public research
universities in the country, offering undergraduate, graduate, and
professional students a multitude of opportunities for study and
research. Located at the heart of one of the nation's most vibrant,
diverse metropolitan communities, students on the campuses in
Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations,
government agencies, and arts, nonprofit, and public service
organizations.
Keywords: University of Minnesota, St. Paul , Purchasing Recon. Coordinator, Other , Saint Paul, Minnesota
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