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Accounts Specialist

Company: University of Minnesota
Location: Saint Paul
Posted on: January 21, 2023

Job Description:

Apply for JobJob ID351721

LocationTwin Cities

Job FamilyLR-Clerical

Full/Part TimeFull-Time


Job Code1888

Employee ClassAFSCME Unit 6 - Clerical

Add to Favorite JobsEmail this JobAbout the Job

Summary of Position:
The Accountant Specialist provides the department of Medicinal Chemistry with administrative financial support and applies the University' policies and procedures to keep the department in compliance with the standards of good stewardship of University funds.Principal Duties and Responsibilities:
70% Financial Support
Provide primary administrative financial support for both department and faculty/staff, with possible duties including but not limited to:
-Provide account management oversight for departmental accounts (includes sponsored, non-sponsored and departmental O&M accounts)
-Serve as a primary member of the administrative team to process expense reimbursements, cash advances, research subject payments, vendor contracts, purchase orders, blanket orders.
-Final review of p-card reconciliation transactions for the department.
-Serve as departmental liaison to the College of Pharmacy Financial Services Office for financial/budgetary matters.
-Assist individual faculty members with initial grant budgeting for grant and sub-contract applications related to research initiatives.
-Communicate routinely with external contacts to process confidential information related to payment for outside speakers and research subjects.

20% Grant Administration and Reporting
Provide support to faculty as requested for grants management and reporting, with possible duties including but not limited to:
-Grants Management - Administrative coordination and support for the development, collection, assembly, editing, and submission of materials required for faculty-initiated
research applications.
-Serve as liaison to the College of Pharmacy grant administrator
-Assist individual faculty members with initial grant budgeting for grant and sub-contract applications related to research initiatives.
-Establish and maintain Standard Operating Procedures (SOP) for grants submissions for the Department.
-Assist faculty with grants reporting and tracking of expenditures as requested

5% Administrative Support-Provides general administrative support including filing, typing, mailings (including shipping of hazardous materials), travel arrangements, photocopying and e-mail communication, when needed.
-Troubleshoot office equipment.
-Provides administrative support to research staff including shipping, tracking shipments, tracking purchases.
-Assist with package delivery and able to lift up to 35 lbs.
-Arranges reservations for meeting rooms, and meeting set up and clean up.

5% Other duties as assigned.

The College of Pharmacy supports a flexible work environment. This position is expected to be present and on-campus at least 2 days per week. *The Employer retains the right to change or assign other duties to this position.


All required qualifications must be documented on application materialsRequired Qualifications:

  • High school graduate and four years of general accounts transaction experience.
  • Working knowledge of Microsoft Office software Word and Excel, Google applications including email, documents, calendaring and Google Drive.
  • Basic understanding of accounting.Preferred Qualifications:
    • Previous experience with University of Minnesota EFS accounting systems, policies and procedures
    • Experience preparing, organizing, managing and submitting grant applications for public (e.g. NIH), foundation (e.g. American Heart Association) and/or private sector based organizations
    • Ability to multi-task, handle interruptions, prioritize workload, follow-up and meet deadlines.
    • Strong communication, interpersonal skills, customer service skills and excellent attention to detail.
    • Able to work independently and with others.
    • Commitment to supporting and encouraging a diverse work environment.
    • Training in shipping hazardous materials local and international.

      About the Department

      Medicinal Chemistry is a dynamic, multifaceted scientific discipline that is dedicated to the improvement of human health through research that leads to the design and development of safe and effective therapeutic, diagnostic, and environmental agents.Our Department consists of a diverse group of faculty members, graduate students and postdoctoral fellows, and research scientists working at the interface of chemistry and biology and is home to the editorial offices of the Journal of Medicinal Chemistry and ACS Infectious Diseases.The department is part of the College of Pharmacy and University health sciences, which house nationally and internationally acclaimed programs in the areas of biochemistry, neuroscience, pharmacology, virology, immunology, cancer biology, structural biology, and drug delivery. We aspire to create an atmosphere that welcomes and celebrates diversity, fosters learning, and promotes creativity and innovation, while encouraging understanding, integrity, equity, and justice.


      Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:
      • Competitive wages, paid holidays, and generous time off
      • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
      • Low-cost medical, dental, and pharmacy plans
      • Healthcare and dependent care flexible spending accounts
      • University HSA contributions
      • Disability and employer-paid life insurance
      • Employee wellbeing program
      • Excellent retirement plans with employer contribution
      • Public Service Loan Forgiveness (PSLF) opportunity
      • Financial counseling services
      • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.

        How To Apply

        Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).


        The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: To learn more about diversity at the College of Pharmacy:

        Employment Requirements

        Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

        Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

        About the U of M

        The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, St. Paul , Accounts Specialist, Other , Saint Paul, Minnesota

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