Grants & Contracts Pro 2-G&C Generalist
Company: University of Minnesota
Location: Saint Paul
Posted on: January 21, 2023
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Job Description:
Apply for JobJob ID352579
LocationTwin Cities
Job FamilyGrants & Contracts
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8222GG
Employee ClassCivil Service
Add to Favorite JobsEmail this JobAbout the Job
About the Job
This position provides grant and research support to faculty in the
Department of Surgery. The position reports to the Administrative
Director for Research.
The Grants/Contracts Professional 2 will be part of the Department
of Surgery Research Support Services (SRSS) team to manage research
grants and contracts following award. This individual will work
closely with the other members of SRSS as well as with faculty and
their personnel to manage and facilitate grant activities. They
will offer guidance and expertise on budgeting, compliance,
electronic data and file management, and reporting. You will also
have an active role in coordinating funded projects by drafting
subcontract awards, vendor agreements, and other research-related
contracts; tracking budgets; and purchasing research services,
equipment, and supplies.Responsibilities
Award Management, 80% effort
* Manage the award from process notification to closeout.
Responsibilities include: responding to sponsor requests,
understanding budget limitations, identifying solutions to
sponsor's restrictions, preparing budget and administrative
portions of the proposal/progress report, obtaining subaward
documentation, liaising with departmental and collegiate
administration and SPA throughout life of the award, preparing
other support documents for Department of Surgery faculty, working
with the department finance team to manage prime and subaward
budgets, and following up with stakeholders, as necessary.
* Understand and communicate sponsor and University policies
regarding PI/staff eligibility, cost sharing, F&A sharing,
sponsor restrictions, and award terms, and monitor research
compliance requirements.
* Track status of submitted applications.
* Work with Sponsored Projects Administration (SPA) office on
setting up outgoing and incoming subawards and research
agreements.
* Manage the progress report, carry forward, and no cost extension
processes.
* Develop budgets for annual grant renewals and requests to
carry-forward unobligated balances.
* Work with other departments and institutions on collaborative
awards.
* Maintain NIH Other Support documents.
* Assist with new departmental research initiatives as they are
developed.
* Manage UFRA submissions, including the processing of Material
Transfer Agreements, and with the Privacy Office on Confidentiality
and Data-Use Agreements, and other unfunded collaborative research
agreements.
* Monitor and review subaward invoicing.
* Liaise and communicate effectively with stakeholders in the grant
process, including faculty, researchers, SPA, sponsors, internal
and external collaborators, and team members.
Development and Planning, 10% effort
* Participate in weekly Grants Management Team planning meetings
regarding current issues, policy updates, workload, processes,
future tool development, etc.
* Work with team to develop and maintain a library of standard
application, award, or management components.
* Provide feedback on templates/job aids and additional guidance
for new and experienced PIs thereby making processes more efficient
and documents more thorough and accurate
* Continue professional development by attending relevant courses,
workshops, seminars, professional society meetings and other
training opportunities.
Compliance and Research Project Management, 10% effort
* Ensure that research personnel are compliant with all UMN, state
and federal regulations. Continually update records and assist with
identifying needed trainings of supported faculty.
* Ensure compliance with University research policies and
procedures in all tasks.
Qualifications
All required qualifications must be documented on application
materialsRequired Qualifications:
* BA/BS plus at least two years of professional experience
performing scientific, administrative, budgetary or grant duties or
a combination of related education and work experience to equal at
least six years.
* Demonstrated ability to simultaneously work on multiple projects
with fixed deadlines and ability to re-prioritize tasks as needed
to meet all deadlines
* Effective team member skills and the ability to effectively
interface with all levels of the organization (students, staff,
faculty, stakeholders and central administration).
* Demonstrated effective problem identification and problem solving
skills.
* Demonstrated willingness to learn and grow professionally
* Capable of accepting responsibility with a high level of
independent initiative, proactivity, and creativity.
* Demonstrated ability to work independently with a high level of
accountability, follow-through, and internal drive.
* Experience with Microsoft Office Suite (especially Excel) and
similar Google toolsPreferred Qualifications:
* Experience working in higher education institution
* Experience working with post-award management, budget, and
contract preparation as well as experience with NIH award
management, business and industry award management or clinical
trial management.
* Experience with electronic systems such as grants.gov, Proposal
Central and other grant management (e.g. UMN's EGMS), sponsor grant
databases (e.g. NIH RePORTER) and funding opportunity databases
(e.g. PIVOT) or University of Minnesota financial systems Please
note that this position requires responses to additional questions
that will be emailed to you after you apply. Your application will
not be considered complete until we receive your responses to those
additional questions.
About the Department
To learn more about the Department of Surgery, please visit:
https://med.umn.edu/surgery
Benefits
Working at the UniversityAt the University of Minnesota, you'll
find a flexible work environment and supportive colleagues who are
interested in lifelong learning. We prioritize work-life balance,
allowing you to invest in the future of your career and in your
life outside of work.The University also offers a comprehensive
benefits package that includes:
How To Apply
Applications must be submitted online. To be considered for this
position, please click the Apply button and follow the
instructions. You will be given the opportunity to complete an
online application for the position and attach a cover letter and
resume.Additional documents may be attached after application by
accessing your "My Job Applications" page and uploading documents
in the "My Cover Letters and Attachments" section.To request an
accommodation during the application process, please e-mail
employ@umn.edu or call (612) 624-UOHR (8647).
Diversity
The University recognizes and values the importance of diversity
and inclusion in enriching the employment experience of its
employees and in supporting the academic mission. The University is
committed to attracting and retaining employees with varying
identities and backgrounds.The University of Minnesota provides
equal access to and opportunity in its programs, facilities, and
employment without regard to race, color, creed, religion, national
origin, gender, age, marital status, disability, public assistance
status, veteran status, sexual orientation, gender identity, or
gender expression. To learn more about diversity at the U:
http://diversity.umn.edu.
Employment Requirements
Any offer of employment is contingent upon the successful
completion of a background check. Our presumption is that
prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from
employment.
Please note: All employees at the University of Minnesota are
required to comply with the University's Administrative Policy:
COVID-19 Vaccination and Safety Protocol by either providing proof
of being fully vaccinated on their first day of employment, or
complete a request for an exemption for medical exemption or
religious reasons. To learn more please visit:
https://safe-campus.umn.edu/return-campus/get-the-vax
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of
Minnesota, Twin Cities (UMTC), is among the largest public research
universities in the country, offering undergraduate, graduate, and
professional students a multitude of opportunities for study and
research. Located at the heart of one of the nation's most vibrant,
diverse metropolitan communities, students on the campuses in
Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations,
government agencies, and arts, nonprofit, and public service
organizations.
Keywords: University of Minnesota, St. Paul , Grants & Contracts Pro 2-G&C Generalist, Other , Saint Paul, Minnesota
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