StPaulRecruiter Since 2001
the smart solution for St. Paul jobs

Administrative Assistant

Company: Integrated Resources, Inc
Location: Saint Paul
Posted on: September 22, 2022

Job Description:

Title : Admin Assistant Location : St. Paul, MN 55112 Duration : 6+ Months Contract (Possible Extension) Job Description : Responsible for performing administrative and clerical duties for the VP of Medical Education & Scientific Affairs and Team to relieve them of administrative details. Key Responsibilities

  • Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.
  • Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
  • Manages department calendar and scheduling/reservations of training facility.
  • Manages POs from start to finish.
  • Processes reimbursements to HCP attendees and faculty at BSC events.
  • Supports shipping and mailing needs for team, follows up to ensure delivery completion, and astute attention to detail to ensure successful delivery to intended recipient.
  • Schedules appointments and travel for VP of departments, supports Directors as bandwidth allows.
  • Maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments.
  • Files accurate and timely expense reports for VP
  • Routinely plans and coordinates meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.
  • Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
  • Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment.
  • May assist in coordinating special projects and department Job Requirements:Quality Systems Duties and Responsibilities:Build Quality into all aspects of their work by maintaining compliance to all quality requirements.Qualifications
    • Experience as an admin assistant; 2+ years.
    • Expert in Microsoft Office tool suite including Outlook, TEAMS, SharePoint, Excel, Word.
    • Ability to learn new software systems and online tools Preferred Education/Experience/Skills/other:Experience working within Healthcare or Med Device industry

Keywords: Integrated Resources, Inc, St. Paul , Administrative Assistant, Other , Saint Paul, Minnesota

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest Minnesota jobs by following @recnetMN on Twitter!

St. Paul RSS job feeds