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Administrative Assistant

Company: Integrated Resources, Inc
Location: Saint Paul
Posted on: September 22, 2022

Job Description:

Title : Admin Assistant Location : St. Paul, MN 55112 Duration : 6+ Months Contract (Possible Extension) Job Description : Responsible for performing administrative and clerical duties for the VP of Medical Education & Scientific Affairs and Team to relieve them of administrative details. Key Responsibilities

  • Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.
  • Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
  • Manages department calendar and scheduling/reservations of training facility.
  • Manages POs from start to finish.
  • Processes reimbursements to HCP attendees and faculty at BSC events.
  • Supports shipping and mailing needs for team, follows up to ensure delivery completion, and astute attention to detail to ensure successful delivery to intended recipient.
  • Schedules appointments and travel for VP of departments, supports Directors as bandwidth allows.
  • Maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments.
  • Files accurate and timely expense reports for VP
  • Routinely plans and coordinates meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.
  • Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
  • Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment.
  • May assist in coordinating special projects and department Job Requirements:Quality Systems Duties and Responsibilities:Build Quality into all aspects of their work by maintaining compliance to all quality requirements.Qualifications
    • Experience as an admin assistant; 2+ years.
    • Expert in Microsoft Office tool suite including Outlook, TEAMS, SharePoint, Excel, Word.
    • Ability to learn new software systems and online tools Preferred Education/Experience/Skills/other:Experience working within Healthcare or Med Device industry

Keywords: Integrated Resources, Inc, St. Paul , Administrative Assistant, Other , Saint Paul, Minnesota

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