Contract Specialist III

Company: Bay West LLC
Location: Saint Paul
Posted on: June 24, 2022

Job Description:

POSITION SUMMARYThe Contracts Specialist III reports to the Senior Contracts Manager and will provide contract, subcontract, procurement, and operational support to both the Federal Program and Commercial Program, with a high level of interaction with the Manager of FP&AR. Responsibilities include cradle to grave management and administration of both Prime and Commercial contracts, subcontracts, procurement, compliance, and risk management. while coordinating with designated stakeholders.ESSENTIAL FUNCTIONSMaintains contract/subcontract and procurement files in accordance with company policies and FAR/DFAR requirements, monitoring and maintaining contractual documents for the entire contract lifecycle and identifying process improvements to the workflow and reportingBuilds strong relationships with internal business owners to understand product and service requirements to develop and execute subcontracts.Supports, prepares, and administers vendor agreements and related documents (PSA, joint venture agreements, teaming agreements, Non-Disclosure Agreements, MOUs) including the review of Prime contract terms and conditions and ensuring their proper flow down, and the facilitation and/or support of negotiations.Acts as a liaison between internal business units and the vendor representative.Supports the vendor due diligence and evaluation process.Aids with new vendor implementations and transitions and ensures all terms of the subcontract are met. Supports proposals for the Federal and Commercial ProgramsAssists in developing and updating contract/subcontract and procurement templates, policies, and proceduresPerforms annual, periodic, and all other auditing and reporting functions necessary to meet both contractual and government complianceParticipates in contract kickoffs (internal & external), contract reviews, internal contract audits, and contract closeout meetings while collaborating with Federal & Commercial Programs, Finance, Operations, senior management, and customer personnelReviews and resolves contracting/subcontracting and procurement issues, including satisfaction of legal requirements, company, and customer objectivesSupports customer contracts/awards (e.g., FFP, T&M, IDIQ, Cost Reimbursable, MSA) including execution of customer contracting, modifications, work orders, purchase orders and ongoing compliance (e.g., certificates, new mandates)Participate as needed on special projectsSupports insurance renewals and ongoing reporting requirementsProvides back up support for Sr Contract Manager POSITION QUALIFICATIONSBusiness Acumen - Ability to grasp and understand business concepts and issuesCommunication - Must possess excellent oral and written communication skillsConflict Resolution - Ability to deal with others in an antagonistic situationCustomer Oriented - Ability to take care of the customers' needs while following company proceduresProblem Solving - Ability to find a solution for or to deal proactively with work-related problemsDecision Making - Ability to make critical decisions while following company procedures EDUCATION, SKILLS & ABILITIESEducation: Bachelor's degree in related field preferred; relevant experience may be considered in lieu of required educationAdept knowledge of FAR/DFAR and other government contracts regulations7+ years' experience in government contracting (FAR/DFAR) including terms & conditions, NDAs, equitable adjustments, termination, government property, government contract closeout requirements 4+ years' experience in Subcontract administration and Procurement.Certifications & Licenses: NCMA membership and/or related professional certifications Experience working cross-functionally across business groupsMust have strong attention to detail and ability to multitaskMust have significant proficiency in Microsoft Excel and WordExperience in Deltek Costpoint/Microsoft Dynamics/Concur/Sharepoint / Enterprise BI is a plus. PI183024729

Keywords: Bay West LLC, St. Paul , Contract Specialist III, Other , Saint Paul, Minnesota