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Job available - immediate employment - Finance Executive Administrative Assistant - Marsden Building Maintenance - Marsden Building Maintenance

Company: Marsden Building Maintenance
Location: Saint Paul
Posted on: October 14, 2021

Job Description:

Overview

Summary

Reporting directly to the SVP, the Executive Assistant assists in coordinating the execution of strategic initiatives and acts as an adviser to the senior management teams. Provide professional and executive level support, working closely with the Vice President and the Finance team on strategic project planning and implementation, often in highly confidential and sensitive situations.

Job Skills / Requirements

ASSEMBLING INFORMATION AND REPORTS:

  • Strong ability in creating & compiling presentations, data reports, basic analysis of data. Compose letters, memoranda and other
  • Represent the Vice President by attending meetings in the Vice President's absence.
  • Review documents for the Vice President's approval.
  • Manage incoming correspondence and reports; assess importance of materials and organize documents; respond to messages and distribute related materials as appropriate.
  • Collect and maintain records, statistical information, and
  • Handle confidential information in a professional and discreet


COORDINATING PROJECTS:
  • Manage projects and special assignments by establishing objectives; determining priorities; assigning work to administrative staff; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to
  • Coordinate the evaluation of office procedures and policies, implementing revisions and improvements based upon
  • Recommend actions to be taken on process, compliance and budgetary items.


MANAGING TRAVEL AND OFFICE WORK:
  • Manage the SVP's calendar to include time management; scheduling all meetings; preparing agendas; making off-site reservations and arranging travel when
  • Process and maintain expenses for the SVP.

Business Conduct
  • Commits to behave in compliance with the company's values and Code of Conduct
  • Builds a culture of work safety and leads by example with one's own safe behavior
  • Treats co-workers with respect and approaches conflict with positive intent and professionalism
  • Asks questions to understand why we do what we do and how we do it - champions change when improvements can be made

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan

This job reports to the Vice President of Finance

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1

Keywords: Marsden Building Maintenance, St. Paul , Job available - immediate employment - Finance Executive Administrative Assistant - Marsden Building Maintenance - Marsden Building Maintenance, Other , Saint Paul, Minnesota

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