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Clinical Coordinator & Grant Manager

Company: Bethel
Location: Saint Paul
Posted on: June 12, 2021

Job Description:

Job Summary

Contributing clinical team member with administration, coordination and recruitment.


Provide coordination of the onboarding/credentialing process in the areas of:

  • Assist team with scheduling rotations; utilizing database to its fullest capacity
  • Clinical rotation calendar with 11 intervals per year
  • Onboarding process for students placed at multiple clinical sites
  • Maintain updated clinical site files including affiliation agreements, up-to-date licenses, CV's and Site Profile forms (paper and electronic)
  • Establish individualized credentialing process working directly with our clinic and hospital settings to ensure student onboarding is set up to accommodate a successful student rotation
  • Serve as primary point of contact for clinical site credentialing and liaison between student and clinical site

Provide database management, ensuring accurate and up-to-date schedules, including, but not limited to:

  • Coordinate and monitor monthly evaluations to both preceptors and students
  • Enter faculty clinical site evaluations into database
  • Run monthly reports to analyze evaluations and provide data to Director for further analysis
  • Run annual reports and aggregate data for clinical team analysis

Site Maintenance & Development:

  • Collaborate in the maintenance and advancement of existing student clinical rotation site partnerships
  • Coordinate details of relationship history with the clinical team

Prospecting & Site Development:

  • Communicate prospective clinical rotation sites with the clinical team
  • Assist in the affiliation agreement process and onboarding requirements
  • Maintain a customer relationship management software (CRM)
  • Collaborate the use of the existing health education software to student placement (eMedley) for the clinical team

MERC Manager

  • Responsible for clinical placement tracking as required by MN Dept of Health for both Physician Assistant and Nurse Midwifery programs (other Bethel programs, if eligible)
  • Coordinate and manage annual MERC application process which includes: data aggregation into excel spreadsheet, communication with eligible sites, collection of applications, reviewing and approval and submission of applications
  • Coordinate payment disbursement process of grant monies to eligible clinical partners
  • Attend quarterly MERC meeting

Provide administrative support:

  • Create and maintain updated records of preceptors and clinical sites (paper and electronic files)
  • Support Clinical team with administrative assistance

Willingly perform any other duties as assigned by the Program Director relating to the success and betterment of the PA program

Required Skills

Individual must possess advanced skills using digital office products, databases and web tools like Microsoft Office and Google Apps. Knowledge in Moodle Course Management System, or similar CMS, and Banner database preferred.

Demonstrated ability to work with ongoing change and create new tools/support systems for data management.

Proven ability to problem solve and work with complex processes.

Individual should be detail oriented and have demonstrated organizational skills and ability to work under pressure.

Ability to handle sensitive information in a confidential manner is critical.

Individual must be able to communicate effectively and in a professional manner with all constituents.

Required Experience

2+ years of experience in office setting required. Previous administrative work in health care or education organization preferred.

Required Education

Bachelor's degree preferred

Additional Information

40 hours per week, 12 month position. Occasional evenings and weekends may be required.

Working Conditions Must be able to work in a sitting position at a computer for extended periods of time

Keywords: Bethel, St. Paul , Clinical Coordinator & Grant Manager, Other , Saint Paul, Minnesota

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