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License Certification Officer, Degree Administrator, and Acc

Company: Hamline University
Location: Saint Paul
Posted on: April 4, 2021

Job Description:

License Certification Officer, Degree Administrator, and--Accreditation Coordinator St. Paul Main Campus Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service. Hamline University is an Equal Opportunity/Affirmative Action employer. Hamline University does not discriminate on the basis of race; color; religion; creed; sex; sexual orientation; gender identity; gender expression; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local commission; disability; age; protected veteran status; or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities. ESSENTIAL FUNCTIONS Accreditation

  • Create systems of data management aligned with accreditation needs across HSE, including developing familiarity with Professional Educator Licensing and Standards Board (PELSB) and Council for the Accreditation of Educator Preparation (CAEP) standards, mapping and tagging data collection to standards, and identifying new data collection needs
  • Project management of data collection -- working with program leads, operation manager, HSE Data Taskforce, and senior leadership to ensure consistent data collection according to accreditation timelines
  • Assist with report writing and analysis of data
  • File twice-yearly Federal Title II reports (web-based reports) Licensure
    • Manage all degree and license completion processes for programs in the School of Education (HSE)--
    • Assist license-seeking students (undergraduate/graduate) in the initial, additional, and administrative license programs in completing the appropriate license applications accurately and thoroughly.
    • Assist students in filing license applications with the Minnesota Professional Educator Licensing and Standards Board (PELSB) in a timely manner either as hard-copy or electronically.
    • Ensure audit compliance as to state-required record keeping in students' files.
    • Assist non-native speaking students seeking special accommodations for their Minnesota Teacher Licensure Exams (MTLEs) by providing required documentation for the accommodation.
    • Assist teaching license-seeking students in applying for the Minnesota Tier 2 license by providing state-required documentation.
    • Update Hamline University School of Education staff and faculty on any state-wide changes to licensure requirements, protocols, or other relevant data as it relates to student-readiness for license application.
    • Serve as Hamline representative to the MACTE coalition Degree Clearance
      • Manage all degree and license completion processes for programs in the School of Education (HSE)--
      • Audit graduate student records to ensure intent to graduate submissions are complete and accurate and communicate unmet requirements to students as needed.
      • Manage all tasks related to Commencement, including generating graduating student list; preparing and sending communication to graduating students; overseeing and managing commencement participation of faculty and students, including commencement procession participation and regalia orders; and updating anticipated degree completion terms for non-graduating students--
      • Coordinate capstone advisor assignments with the department chairs/administrative heads.
      • Coordinate with department chair/administrative head faculty professional development for capstone and dissertation advisors.
      • Administer reports for departmental data needs including Capstone and Dissertation reports, faculty workload reports, and advising reports. Program Development
        • Attend prospective student Information Sessions as either required or needed.
        • Support outreach, admissions, alumni, and development work as needed
        • Help with grant writing or other program development as needed
        • Supervision of student employees as needed Reporting Relationships This position report to: Director of the Office of Advising, Clinical Experiences, and Licensure Budget Management Responsibilities This position is responsible for the following budget: Not Applicable Budget Range: This position is not responsible for the management of a budget. Required Knowledge, Skills, Abilities and Key Competencies
          • Demonstrated attention to detail
          • Demonstrated project management skills
          • Highly accurate reporting abilities
          • Ability to work successfully across cultures and differences
          • Ability to supervise student employees
          • Bachelor's Degree required
          • Four (4) years of Higher Education or K-12 experience
          • Three (3) years professional experience with MS Office and Google Suites
          • Two (2) years of professional experience with reporting or auditing processes Preferred Education/Experience
            • Licensure in a K-12 or Adult Basic Education area
            • Previous teaching experience Working Conditions/Equipment Must be able to perform the following essential functions with or without a reasonable accommodation:
              • Must be able to work on a computer for extended periods of time
              • Ability to lift at least 25lbs on a rare basis
              • Ability to travel on- and off-campus locations; reliable transportation to off-campus locations
              • Ability to occasionally work evenings and weekends, as needed Additional Information This is a full time, 1.0 FTE, exempt position, 12 months a year All other duties as required All questions marked 'Required' need to be answered in order to submit the application. It is important that your application show all of the relevant education and experience you possess. Applications may be rejected if incomplete. If rejected, you must reapply for the position in order to be considered. A resume or curriculum vitae, a cover letter outlining your qualifications for and interest in the position, contact information for 3 current, professional references, as well as copies of transcripts (if required) must be uploaded with each application . Posted 2 Days Ago Full time R0000587 About Us Since 1854, Hamline has set the standard for excellence in education, and we continue to do so today with the help of driven individuals who are dedicated to Hamline's tradition of doing all the good we can in all the ways we can. Our community of students, faculty, and staff take seriously the ideals of the university-scholarship, leadership, and fellowship-and work together to enact positive change locally, nationally, and globally. Join us and see how you can take the lead here at Hamline.

Keywords: Hamline University, St. Paul , License Certification Officer, Degree Administrator, and Acc, Other , Saint Paul, Minnesota

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