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Data Specialist - Health Program Representative Intermediate

Company: Minnesota Department of Health
Location: Saint Paul
Posted on: April 2, 2024

Job Description:

Job Details

Working Title: Data Specialist
Job Class: Health Program Representative Intermediate
Agency: Health Department

  • Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 04/03/2024.
  • Date Posted: 03/28/2024
  • Closing Date: 04/06/2024
  • Hiring Agency: Minnesota Department of Health (MDH)
  • Division/Unit: Health Policy / Office of Vital Records (OVR)
  • Work Shift/Work Hours: Day / 8:00- a.m. - 4:30 p.m.
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $26.64 - $39.06 / hourly; $55,624 - $81,557 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 214 - MN Association of Professional Employees (MAPE)
  • Work Area: Health Policy / Office of Vital Records (OVR)
  • FLSA Status: Nonexempt
  • Telework Eligible: Yes/Hybrid
  • Designated in Connect 700 Program for Applicants with Disabilities : Yes
    Make a difference in the lives of Minnesotans.

    The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

    Job Summary

    The OVR Data Specialist plays a key role in processing data from vital events (birth, death, and fetal death records) so that information is available for public health, governmental services, and other purposes and certificates are available for families for legal and identification needs.

    Primary responsibilities include:
  • Monitor, evaluate, and analyze vital records data to ensure accurate, complete, and timely data is submitted to federal partners and jurisdictions.
  • With a focus on protecting confidential and private data, fulfill data requests and respond to inquiries using structured query language (SQL), to generate provide, confidential, and public data files.
  • Identify issues that impact the quality and timeliness of vital records data such as: run queries to create reports, follow-up with data providers to resolve duplicate/missing information and share observations of data irregularities and the need for quality improvement.
  • Collaborate with internal and external customers to improve data quality and to innovate process modernization efforts.

    This vacancy announcement will be used to fill up to two (2) Data Specialist positions.

    These positions have the option for telework or a hybrid work schedule for applicants who reside in Minnesota. The work will involve some in-person meetings and may require some in-office work at the downtown St. Paul location.


    Minimum Qualifications
    • Three (3) years of experience working in a vital records office, public health, or data-related program which include at least two (2) of the following:
      • Analyzing public health or other confidential data to ensure data is accurate and complete.
      • Creating and running structured query language (SQL) to analyze targeted data items, check for duplicate and unfinished records, and resolve incomplete or inaccurate coding, etc.
      • Investigating, organizing, analyzing, and interpreting data sufficient to compile logical, concise reports, documents, and recommend actions.
      • Experience in the application of laws, rules, regulations and procedures related to the collection and release of records.
        A degree in a public health or data-related field may count towards experience as follows:
        • Associates Degree = six (6) months
        • Bachelor's Degree = twelve (12) months
        • Master's Degree = eighteen (18) months
          Additional minimum qualifications to be assessed during the interview:
          • Knowledge of computer software sufficient to extract, transform, load data used in creating electronic files, file transfers, report extracts, and create spreadsheets, charts, graphs, or otherwise visualize data.
          • Analytical skills sufficient to identify trends in missing or inaccurate data.
          • Exceptional communication skills sufficient to clearly present data, lead discussions, draft correspondence, documents, and reports to convey complex and specific program information, study results, and compliance requirements in plain language.
          • Ability to write narrative reports and data summaries to support leadership in making data-informed and evidence-based decisions.
          • Ability to prioritize work daily and adjust as necessary in a fast paced and changing environment.
            Preferred Qualifications
            • Experience working in vital records.
            • Comprehensive understanding of state laws, federal requirements, and/or MDH policies and rules for vital records, surveillance, and data practices.
            • Experience in Tableau.
            • Intermediate experience creating and running structured query language (SQL) to analyze targeted data items, check for duplicate and unfinished records, and resolve incomplete or inaccurate coding, etc.
              Additional Requirements

              This position requires successful completion of a background check and employment reference check.

              Application Details

              How to Apply

              Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email . For additional information about the application process, go to .

              If you have questions about the position, contact Jamie Bernhardt at or 651-431-2830 .

              To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jamie Bernhardt at .

              If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at

              About Health Department

              Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

              Why Work for Us

              Diverse Workforce

              We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

              A recent engagement survey of State of Minnesota employees found:
              • 95% of employees understand how their work helps achieve their agency's mission
              • 91% of employees feel trusted to do their jobs
              • 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
              • 87% of employees report flexibility in their work schedule
                Comprehensive Benefits

                Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
                • Public pension plan
                • Training and professional development
                • Paid vacation and sick leave
                • 12 paid holidays each year
                • Paid parental leave
                • Low-cost medical and dental coverage
                • Prescription drug coverage
                • Vision coverage
                • Wellness programs and resources
                • Employer paid life insurance
                • Short-term and long-term disability
                • Health care spending and savings accounts
                • Dependent care spending account
                • Tax-deferred compensation
                • Employee Assistance Program (EAP)
                • Federal Public Service Student Loan Forgiveness Program
                  Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.


                  Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

                  We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email and indicate what assistance is needed.

Keywords: Minnesota Department of Health, St. Paul , Data Specialist - Health Program Representative Intermediate, Healthcare , Saint Paul, Minnesota

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