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Lab Coordinator - Research Professional 2

Company: University of Minnesota
Location: Saint Paul
Posted on: January 21, 2023

Job Description:

Apply for JobJob ID352867

LocationTwin Cities

Job FamilyResearch-Support

Full/Part TimeFull-Time


Job Code8352P2

Employee ClassCivil Service

Add to Favorite JobsEmail this JobAbout the Job

Lab Coordinator-Research Professional 2

The Department of Surgery, seeks a motivated Research Professional 2. Reporting to the Principal Investigator (PI), this position coordinates research operations and provides administrative support for faculty, staff, graduate/undergraduate students, and research collaborators. The role requires independent decision-making on a daily basis and the ability to appropriately exercise discretion regarding when to elevate issues to the PI.

Position Summary:
Oversees the day to day administrative operations for a highly-funded PI; takes ownership for delivering expected results. Ensures compliance with DoS, UMN, State and Federal guidelines and regulations. Coordinates research operations, assists with project management, and keeps records of documents. Monitors human subjects protocols and proactively communicates with a variety of stakeholders.

Principal Duties/ResponsibilitiesResearch Administration 50%
* Handles all study visit scheduling and coordination for the PIs research projects
* Collaborate with the Surgery Grants & Contracts (SGC) team to ensure that other support and progress reports are completed in an accurate and timely manner
* Collaborate with SGC to ensure that sponsor prior approval requirements are submitted on time (carry forward requests, no cost extensions, rebudgeting, addition of sr/key personnel, etc.)
* Coordinates conference calls and meetings with research collaborators
* Collaborate with the Surgical Clinical Trials Office to monitor and ensure adherence to research protocols, IRB, IND, FDA, Data Use Agreements and other state and local regulations. Assist, as directed, in the timely preparation and maintenance of regulatory documents
* Assists in the organization and tracking of protocol activities in collaboration with the SCTO office
* Coordination and scheduling on behalf of PI in regards to role as Chair of the American College of Surgeons Health Informatics Committee

Financial/Purchasing 40%
* Reconciles spending to financial reports/data
* Creates and monitors purchase orders, contracts for professional services and other financial requests
* Purchases and reconciles faculty travel and supplies
* Attends Surgical Administrative Center (SAC) financial report review meetings with faculty
* Liaises with SGC Pre-Award team to support
o budgets for research contracts, grants or projects
o grant proposals and process for internal approvals
o pre-award support for applicable grants, ensuring that grant submissions and progress reports are on time and compliant with Federal, State and University policies
* Orders datasets and services
* Process employee reimbursements and vendor payment
* Consults with SAC Finance Office to adhere to University financial policies and procedures
* Set up and use of Greenspire, to pay qualitative research participants

Publications 10%
* Assists faculty, staff, and graduate students in final review of scientific manuscripts and submit to peer-reviewed journals


All required qualifications must be documented on application materialsRequired Qualifications:
* BS/BA with at least 2 years of research-related work experience OR a combination of related education and work experience totaling 6 years
* Ability to work independently and as part of a team in a fast-paced work environment
* Demonstrated organizational and coordination skills with attention to detail
* Ability to prioritize and manage multiple responsibilities and projects
* Excellent communication skills, verbal and written
* Experience with Microsoft Office (Word, Excel, PowerPoint)
* Experience coordinating complex meeting arrangements across multiple stakeholders and organizations

Preferred Qualifications:
* Highly preferred familiarity with University of Minnesota (culture, policies, financial, etc.); passion to work in academic research environment
* Ability to interact with staff, research collaborators (industry and University of Minnesota), and graduate/undergraduate students on a professional level
* Experience with financial management, budgeting, and/or grant management
* Experience with federal grant applications and post-award management
* Experience in reviewing/submitting scientific manuscripts
* Familiarity with the field of data-driven outcomes research
* Experience in purchasing and working with vendors
* Experience with Google docs, Google Forms, and Box
* Ability to develop and foster a collaborative, engaged, adaptable, and high trust team environment

About the Department

To learn more about the Department of Surgery, please visit:


Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:

  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
  • Low-cost medical, dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employer contribution
  • Public Service Loan Forgiveness (PSLF) opportunity
  • Financial counseling services
  • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.

    How To Apply

    Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).


    The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

    Employment Requirements

    Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

    Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

    About the U of M

    The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, St. Paul , Lab Coordinator - Research Professional 2, Healthcare , Saint Paul, Minnesota

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