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Administrative Manager 2 - Hematology, Oncology and Transplantation

Company: University of Minnesota
Location: Saint Paul
Posted on: January 28, 2023

Job Description:

Apply for JobJob ID353582

LocationTwin Cities

Job FamilyAdministration-General

Full/Part TimeFull-Time


Job Code9341M2

Employee ClassAcad Prof and Admin

Add to Favorite JobsEmail this JobAbout the Job

About the Job:
This Hematology, Oncology and Transplantation Division (HOT) Division Administrator is an accomplished leader who reports jointly to the HOT Division Director and the Department of Medicine Vice Chair of Administration. This leader engages with multiple partners and stakeholders across a spectrum of divisions, departments, colleges and clinical organizations. The HOT Division Administrator is a key member of the Division leadership team, providing strategic and operational guidance for clinical affairs, education, research, faculty development, diversity, equity and inclusion and employee wellbeing. In addition, this position partners with the Department of Medicine operations leadership team to develop and execute financial, human resources, faculty affairs, education and research strategies. This position closely clinical partners to execute on patient care strategies. Finally, this position oversees a team of administrative professionals who execute daily operations within the division

The HOT Division is one of eleven divisions within the Department of Medicine - the largest department within the University of Minnesota Medical School. The HOT Division Administrators partners with division administrators from the other 10 Divisions and other Medical School departments to optimize, standardize and modernize operations. The HOT Division includes 45 faculty, 36 administrative and research staff and 13 fellows. In addition, this division has a strong and growing M Physicians Community Physician group, with 15 physicians practicing across the Twin Cities and greater Minnesota.

Job Duties:

Support Faculty Achievement Across the Tripartite Mission (30%)
* Partner with Division Director and other faculty leaders to develop and implement strategic initiatives in alignment with the Department of Medicine, M Physicians and clinical partners.
* Understand and support implementing strategic growth plans of the Division.
* Collaborate with HR, Finance and the Department's Office of Faculty Affairs & Development to ensure efficient administrative support for faculty hiring requests, searches, hiring, onboarding, mentoring, promotions and tenure.
* Ensure excellent communication within the division, with the department and with other key constituencies. Plan effective meetings in partnership with division leaders, communicate policies, adeptly respond to and triage various complex inquiries.

Division Administration (50%)
* Provide inputs into financial budgets, monitor budgets and forecasts in partnership with Department's finance team. Advise division director and other leaders on strategies to achieve a financially sustainable division, including collaborating with faculty leaders to reduce unfunded efforts and increasing external funding.
* Implement the departmental compensation model with a strong understanding of funds flow necessary to support compensation.
* Develop and lead an administrative staffing plan that supports the division's administrative needs and supports a culture of excellence. Infuse technology into operations and workflows.
* Lead process improvement initiatives to ensure effective and efficient administrative support, both specific to the division, as well as those that benefit the Department and Medical School.
* Oversee facility needs and technology needs of the division, including management of research and office space.
* Collaborate with research administration to oversee grant awards.

Clinical Management (20%)
* Partner with the Division Director and clinical leadership, business development, M Physicians clinical operations teams, and medical directors to achieve organizational goals and align priorities.
* Strengthen and grow partnerships with contracted clinical sites. Monitor contract activity and support development of new contracts and business development opportunities.
* Collaborate with M Physicians scheduling team to optimize the physician scheduling processes. Ensure clinical commitments are aligned to work schedules and assignments for faculty physicians and community physicians
* Monitor clinical productivity and collaborate with clinical leadership to address barriers to physician productivity and wellbeing.
* Utilize knowledge about practice management standards and policies of M Physicians and clinical leadership to incorporate into divisional operations.


HOT Division Administrator (Admin Mgr. 2 - 9341M2)

Required Qualifications:
* Minimum of 8 years of relevant experience including management and budgetary responsibility.
* Strong service orientation, financial acumen, communication skills, , judgment and the ability to work collaboratively with faculty, staff and students.
* Strong organizational skills and ability to multi-task and prioritize complex short and long-term activities.
* Demonstrated ability to develop professionally and assume increasing levels of responsibility.
* Bachelor's degree.

Preferred Qualifications:
* Master's degree in Business, Finance, Healthcare Administration or related field.
* Knowledge of the administrative requirements associated with sponsored research, physician practice management, and graduate medical education.
* Management experience in a health care setting


Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:

  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
  • Low-cost medical, dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employer contribution
  • Public Service Loan Forgiveness (PSLF) opportunity
  • Financial counseling services
  • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.

    How To Apply

    Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.This position will remain open until filled.To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).


    The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

    Employment Requirements

    Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

    Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

    About the U of M

    The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, St. Paul , Administrative Manager 2 - Hematology, Oncology and Transplantation, Executive , Saint Paul, Minnesota

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