Undergraduate Advisor & Curriculum Manager
Company: University of Minnesota
Location: Saint Paul
Posted on: January 23, 2023
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Job Description:
Apply for JobJob ID353211
LocationTwin Cities
Job FamilyStudent Services
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code9703AA
Employee ClassAcad Prof and Admin
Add to Favorite JobsEmail this JobAbout the Job
The University of Minnesota's School of Music (SOM) is searching
for an Undergraduate Advisor. Together with the Undergraduate
Advisor and Curriculum Manager, this position serves undergraduate
students in their advising needs and plays an important role in
retaining students and maximizing their success in degree
progression and completion. This position will also be responsible
for developing and leading the curriculum management process,
ensuring the course catalog and scheduling system is accurate and
current.
The Student Services team includes the Graduate Program
Coordinator, Student Services and Operations Specialist,
Undergraduate Advisor and Enrollment Manager, and Undergraduate
Advisor and Curriculum Manager and reports to the Chief of Staff.
This team collaborates with SOM staff and faculty to serve students
and prospective students. To be successful in this position, the
candidate should be comfortable talking to students and colleagues,
value diverse backgrounds and perspectives, enjoy project planning
and management, and appreciate collaborative work. The School of
Music values commitment to ongoing social justice and racial equity
work in order to identify, challenge, and remove barriers to access
at the individual, community, and system level.
RESPONSIBILITIES
Advising for Academic Support Services for Current Undergraduate
Students (75%)
Help students build skills and make commitments that guide their
educational plans, advising students in one-on-one meetings on
program planning strategies, registration, major/minor declaration,
degree progress, completion, graduation clearance, internships,
study abroad, career plans, advanced educational opportunities,
program requirements, and milestones. Coordinate services with
collegiate advising, faculty, and or the Director of Undergraduate
Studies (DUS)
Develop realistic, efficient graduation plans for students. Update
APAS reports as necessary to ensure timely and accurate degree
clearance.
Enter undergraduate registration permissions based on advising and
enrollment management.
Use APLUS, PeopleSoft (PS), Academic Progress Audit System (APAS),
and other software systems to maintain accurate degree progress
information. Maintain student records, monitor student progress,
process relevant paperwork, respond to policy and procedure
questions, and work with DUS, and faculty advisors to recommend
solutions to academic difficulties.
Meet with advisees on probation or returning from suspension and
set requirements for the removal of their academic probation.
Advise incoming students on degree program planning strategies,
registration, ensemble auditions, placement exams through
individual appointments, workshops, information sessions, and
targeted emails.
Provide advising to students seeking minors administered by our
department.
Lead orientation sessions for new and transfer students.
Serve as a Mental Health Advocate; direct students to
college/university support resources in moments of crisis,
including financial, social, personal, and academic.
Develop and maintain undergraduate student handbook.
Participate in recruiting events as needed.
Work under minimal supervision and exercise the discretion to make
daily operational decisions. Operate with a broad latitude in a
complex environment. The position will report to the Chief of Staff
and will look for supervisory approvals when significant changes to
process steps are considered and additional resources for task
completion is required.
Be an individual contributor who will perform research and provide
procedural recommendations/reports on technical matters while
consulting with other advisors and managers in CLA and the
university on specific issues regarding this area of expertise. The
position will have to respond and adapt to changing conditions or
circumstances, requiring creative solutions and new approaches.
No supervisory responsibility but may be assigned responsibilities
such as mentor/coaching others performing similar work; may lead
project teams, committees and/or other collaborative efforts. The
position may have authority to supervise student employees, when
appropriate.
Curriculum Management (20%)
Lead and oversee the class scheduling process of undergraduate and
graduate courses for Music (MUS), Music Applied (MUSA) and Music
Education (MUED) designated courses using PeopleSoft Collaborative
Class Scheduling (CCS), and Electronic Course Authorization System
(ECAS). Collaborate with faculty division heads, Facilities
Manager, Chief of Staff, and Graduate Program Coordinator to align
space, resources, and instructors. Coordinate course rotations,
lesson sequence numbers, and discrete degree requirements.
Develop and lead efforts to propose and submit changes to the
University Catalog, including management and reporting course
registrations/enrollments. Coordinate annual course rotations,
course proposals, topics proposals, and freshman seminars in
collaboration SOM faculty, administration, Director of
Undergraduate Studies, and CLA Office of Undergraduate
Education.
Lead efforts to collect syllabi from faculty and instructors and
ensure formatting is compliant with CLA Canvas requirements.
Respond to inquiries related to equivalency program questions.
Design and conduct student satisfaction surveys to identify
opportunities for programming, curriculum scheduling improvement,
and course offerings.
Serve as department approver of undergraduate academic policy
petitions for late course additions, section changes, credit hour
adjustments, and consulting as needed with the DUS, faculty
divisions, and curricular committees on petitions with significant
impact on student degree progress.
Work under minimal supervision and exercise the discretion to make
daily operational decisions. Operate with a broad latitude in a
complex environment. The position will report to the Chief of Staff
and will look for supervisory approvals when significant changes to
process steps are considered and additional resources for task
completion is required.
Be an individual contributor who will perform research and provide
procedural recommendations/reports on technical matters while
consulting with other advisors and managers in CLA and the
university on specific issues regarding this area of expertise. The
position will have to respond and adapt to changing conditions or
circumstances, requiring creative solutions and new approaches.
No supervisory responsibility but may be assigned responsibilities
such as mentor/coaching others performing similar work; may lead
project teams, committees and/or other collaborative efforts. The
position may have authority to supervise student employees, when
appropriate.
Professional Relationship Liaison (5%)
Serve as lead staff member for Minnesota Professional Educator
Licensing and Standards Board Unit Site Visits and other Music
Education State compliance programming and initiatives, maintaining
updated student teacher candidate information.
Create a network of relationships with students, faculty, and
campus staff to effectively deliver advising and support services
to students, and serve as a liaison to other units. Regularly
attend CLA Departmental Advisor Group (DAG), Career Readiness
Departmental Workgroup meetings, Academic Advisors Network (AAN)
professional development workshops and anthology training, such as
the Tate Advising Conference.
Serve on committees as needed for the University, College and
Department.
Qualifications
Required:
BA/BS degree plus at least four years of relevant experience, or
master's degree plus at least two years of relevant experience in
advising, teaching, or other helping professions.
Demonstrated commitment to fostering student learning and applying
organizational/student development theory to work with
students.
Demonstrated commitment to equal opportunity, diversity, equity,
and inclusion.
Excellent skills in communication (written and oral), multicultural
awareness, mastering and disseminating complex information,
computer literacy (including word processing, database usage,
e-mail, web searching, and reporting), and time management.
Ability to work professionally, independently, and collaboratively
with stakeholders.
Ability to work occasional evening or weekend hours, depending on
event requirements.
Experience or ability to learn web-based advising software or other
technologies used to support student success. Included, but not
limited to APAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS.
Willingness to complete the Mental Health Advocate program through
Boynton Health Services.
Preferred:
Previous experience in an educational setting performing academic
advising or student support activities.
Experience with web-based advising software or other technologies
used to support student success, including, but not limited to
APAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS.
Previous course curriculum management experience.
About the Department
About the School of MusicThe School of Music has been an important
part of the U of M since 1902, serving both music majors and
students from the many diverse programs offered across our campus.
Our distinguished alumni representing a wide range of states,
provinces, and nations are making significant contributions to
music and artistic life around the world as performers, educators,
scholars, and therapists. The mission of the School of Music
explicates our commitment to the highest level of excellence in
scholarly, creative, and pedagogical endeavors, providing
opportunities for quality artistic development, academic learning,
and direct engagement with the Twin Cities community. Our faculty
members are recognized nationally and internationally for their
expertise in performance, scholarship, education, therapy, and
creative studies. About the College of Liberal ArtsEstablished in
1868, the College of Liberal Arts supports the University of
Minnesota's land-grant mission as home to disciplines in the arts,
humanities, and social sciences.
The College of Liberal Arts is committed to intellectual freedom,
the pursuit of new knowledge, and the belief that the liberal arts
are the foundation of academic learning. CLA prepares students to
be independent and original thinkers, innovators in their chosen
fields; to create meaning in their lives and in their life's work;
and to become productive citizens and leaders in their communities
and the world.
The College of Liberal Arts values diverse cultures, experiences,
and perspectives as key to innovation and excellent education.
www.cla.umn.edu
Founded in 1851, the University of Minnesota, with its five
campuses and more than 65,000 students, is one of the largest, most
comprehensive universities in the United States, and ranks among
the most prestigious research universities in the world. It is both
a major research institution, with scholars of national and
international reputation, and a state land-grant university, with a
strong tradition of education and public engagement.
Benefits
Working at the UniversityAt the University of Minnesota, you'll
find a flexible work environment and supportive colleagues who are
interested in lifelong learning. We prioritize work-life balance,
allowing you to invest in the future of your career and in your
life outside of work.The University also offers a comprehensive
benefits package that includes:
How To Apply
Applications must be submitted online. To be considered for this
position, please click the Apply button and follow the
instructions. You will be given the opportunity to complete an
online application for the position and attach a cover letter and
resume.Additional documents may be attached after application by
accessing your "My Job Applications" page and uploading documents
in the "My Cover Letters and Attachments" section.To request an
accommodation during the application process, please e-mail
employ@umn.edu or call (612) 624-UOHR (8647).
Diversity
The University recognizes and values the importance of diversity
and inclusion in enriching the employment experience of its
employees and in supporting the academic mission. The University is
committed to attracting and retaining employees with varying
identities and backgrounds.The University of Minnesota provides
equal access to and opportunity in its programs, facilities, and
employment without regard to race, color, creed, religion, national
origin, gender, age, marital status, disability, public assistance
status, veteran status, sexual orientation, gender identity, or
gender expression. To learn more about diversity at the U:
http://diversity.umn.edu.
Employment Requirements
Any offer of employment is contingent upon the successful
completion of a background check. Our presumption is that
prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from
employment.
Please note: All employees at the University of Minnesota are
required to comply with the University's Administrative Policy:
COVID-19 Vaccination and Safety Protocol by either providing proof
of being fully vaccinated on their first day of employment, or
complete a request for an exemption for medical exemption or
religious reasons. To learn more please visit:
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of
Minnesota, Twin Cities (UMTC), is among the largest public research
universities in the country, offering undergraduate, graduate, and
professional students a multitude of opportunities for study and
research. Located at the heart of one of the nation's most vibrant,
diverse metropolitan communities, students on the campuses in
Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations,
government agencies, and arts, nonprofit, and public service
organizations.
Keywords: University of Minnesota, St. Paul , Undergraduate Advisor & Curriculum Manager, Executive , Saint Paul, Minnesota
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