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Undergraduate Advisor & Curriculum Manager

Company: University of Minnesota
Location: Saint Paul
Posted on: January 23, 2023

Job Description:

Apply for JobJob ID353211
LocationTwin Cities
Job FamilyStudent Services
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code9703AA
Employee ClassAcad Prof and Admin
Add to Favorite JobsEmail this JobAbout the Job


The University of Minnesota's School of Music (SOM) is searching for an Undergraduate Advisor. Together with the Undergraduate Advisor and Curriculum Manager, this position serves undergraduate students in their advising needs and plays an important role in retaining students and maximizing their success in degree progression and completion. This position will also be responsible for developing and leading the curriculum management process, ensuring the course catalog and scheduling system is accurate and current.

The Student Services team includes the Graduate Program Coordinator, Student Services and Operations Specialist, Undergraduate Advisor and Enrollment Manager, and Undergraduate Advisor and Curriculum Manager and reports to the Chief of Staff. This team collaborates with SOM staff and faculty to serve students and prospective students. To be successful in this position, the candidate should be comfortable talking to students and colleagues, value diverse backgrounds and perspectives, enjoy project planning and management, and appreciate collaborative work. The School of Music values commitment to ongoing social justice and racial equity work in order to identify, challenge, and remove barriers to access at the individual, community, and system level.


RESPONSIBILITIES

Advising for Academic Support Services for Current Undergraduate Students (75%)

Help students build skills and make commitments that guide their educational plans, advising students in one-on-one meetings on program planning strategies, registration, major/minor declaration, degree progress, completion, graduation clearance, internships, study abroad, career plans, advanced educational opportunities, program requirements, and milestones. Coordinate services with collegiate advising, faculty, and or the Director of Undergraduate Studies (DUS)

Develop realistic, efficient graduation plans for students. Update APAS reports as necessary to ensure timely and accurate degree clearance.

Enter undergraduate registration permissions based on advising and enrollment management.

Use APLUS, PeopleSoft (PS), Academic Progress Audit System (APAS), and other software systems to maintain accurate degree progress information. Maintain student records, monitor student progress, process relevant paperwork, respond to policy and procedure questions, and work with DUS, and faculty advisors to recommend solutions to academic difficulties.

Meet with advisees on probation or returning from suspension and set requirements for the removal of their academic probation.

Advise incoming students on degree program planning strategies, registration, ensemble auditions, placement exams through individual appointments, workshops, information sessions, and targeted emails.

Provide advising to students seeking minors administered by our department.

Lead orientation sessions for new and transfer students.

Serve as a Mental Health Advocate; direct students to college/university support resources in moments of crisis, including financial, social, personal, and academic.

Develop and maintain undergraduate student handbook.

Participate in recruiting events as needed.

Work under minimal supervision and exercise the discretion to make daily operational decisions. Operate with a broad latitude in a complex environment. The position will report to the Chief of Staff and will look for supervisory approvals when significant changes to process steps are considered and additional resources for task completion is required.

Be an individual contributor who will perform research and provide procedural recommendations/reports on technical matters while consulting with other advisors and managers in CLA and the university on specific issues regarding this area of expertise. The position will have to respond and adapt to changing conditions or circumstances, requiring creative solutions and new approaches.

No supervisory responsibility but may be assigned responsibilities such as mentor/coaching others performing similar work; may lead project teams, committees and/or other collaborative efforts. The position may have authority to supervise student employees, when appropriate.


Curriculum Management (20%)

Lead and oversee the class scheduling process of undergraduate and graduate courses for Music (MUS), Music Applied (MUSA) and Music Education (MUED) designated courses using PeopleSoft Collaborative Class Scheduling (CCS), and Electronic Course Authorization System (ECAS). Collaborate with faculty division heads, Facilities Manager, Chief of Staff, and Graduate Program Coordinator to align space, resources, and instructors. Coordinate course rotations, lesson sequence numbers, and discrete degree requirements.

Develop and lead efforts to propose and submit changes to the University Catalog, including management and reporting course registrations/enrollments. Coordinate annual course rotations, course proposals, topics proposals, and freshman seminars in collaboration SOM faculty, administration, Director of Undergraduate Studies, and CLA Office of Undergraduate Education.

Lead efforts to collect syllabi from faculty and instructors and ensure formatting is compliant with CLA Canvas requirements.

Respond to inquiries related to equivalency program questions.
Design and conduct student satisfaction surveys to identify opportunities for programming, curriculum scheduling improvement, and course offerings.

Serve as department approver of undergraduate academic policy petitions for late course additions, section changes, credit hour adjustments, and consulting as needed with the DUS, faculty divisions, and curricular committees on petitions with significant impact on student degree progress.

Work under minimal supervision and exercise the discretion to make daily operational decisions. Operate with a broad latitude in a complex environment. The position will report to the Chief of Staff and will look for supervisory approvals when significant changes to process steps are considered and additional resources for task completion is required.

Be an individual contributor who will perform research and provide procedural recommendations/reports on technical matters while consulting with other advisors and managers in CLA and the university on specific issues regarding this area of expertise. The position will have to respond and adapt to changing conditions or circumstances, requiring creative solutions and new approaches.

No supervisory responsibility but may be assigned responsibilities such as mentor/coaching others performing similar work; may lead project teams, committees and/or other collaborative efforts. The position may have authority to supervise student employees, when appropriate.

Professional Relationship Liaison (5%)
Serve as lead staff member for Minnesota Professional Educator Licensing and Standards Board Unit Site Visits and other Music Education State compliance programming and initiatives, maintaining updated student teacher candidate information.

Create a network of relationships with students, faculty, and campus staff to effectively deliver advising and support services to students, and serve as a liaison to other units. Regularly attend CLA Departmental Advisor Group (DAG), Career Readiness Departmental Workgroup meetings, Academic Advisors Network (AAN) professional development workshops and anthology training, such as the Tate Advising Conference.

Serve on committees as needed for the University, College and Department.


Qualifications


Required:
BA/BS degree plus at least four years of relevant experience, or master's degree plus at least two years of relevant experience in advising, teaching, or other helping professions.

Demonstrated commitment to fostering student learning and applying organizational/student development theory to work with students.

Demonstrated commitment to equal opportunity, diversity, equity, and inclusion.

Excellent skills in communication (written and oral), multicultural awareness, mastering and disseminating complex information, computer literacy (including word processing, database usage, e-mail, web searching, and reporting), and time management.

Ability to work professionally, independently, and collaboratively with stakeholders.

Ability to work occasional evening or weekend hours, depending on event requirements.

Experience or ability to learn web-based advising software or other technologies used to support student success. Included, but not limited to APAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS.

Willingness to complete the Mental Health Advocate program through Boynton Health Services.


Preferred:
Previous experience in an educational setting performing academic advising or student support activities.

Experience with web-based advising software or other technologies used to support student success, including, but not limited to APAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS.

Previous course curriculum management experience.
About the Department


About the School of MusicThe School of Music has been an important part of the U of M since 1902, serving both music majors and students from the many diverse programs offered across our campus. Our distinguished alumni representing a wide range of states, provinces, and nations are making significant contributions to music and artistic life around the world as performers, educators, scholars, and therapists. The mission of the School of Music explicates our commitment to the highest level of excellence in scholarly, creative, and pedagogical endeavors, providing opportunities for quality artistic development, academic learning, and direct engagement with the Twin Cities community. Our faculty members are recognized nationally and internationally for their expertise in performance, scholarship, education, therapy, and creative studies. About the College of Liberal ArtsEstablished in 1868, the College of Liberal Arts supports the University of Minnesota's land-grant mission as home to disciplines in the arts, humanities, and social sciences.

The College of Liberal Arts is committed to intellectual freedom, the pursuit of new knowledge, and the belief that the liberal arts are the foundation of academic learning. CLA prepares students to be independent and original thinkers, innovators in their chosen fields; to create meaning in their lives and in their life's work; and to become productive citizens and leaders in their communities and the world.

The College of Liberal Arts values diverse cultures, experiences, and perspectives as key to innovation and excellent education.
www.cla.umn.edu

Founded in 1851, the University of Minnesota, with its five campuses and more than 65,000 students, is one of the largest, most comprehensive universities in the United States, and ranks among the most prestigious research universities in the world. It is both a major research institution, with scholars of national and international reputation, and a state land-grant university, with a strong tradition of education and public engagement.
Benefits


Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:

  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunities through professional training and degree-seeking programs supported by the
  • Low-cost medical, dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employer contribution
  • Public Service Loan Forgiveness (PSLF)
  • Financial counseling services
  • Employee Assistance Program with eight sessions of counseling at no costPlease visit the for more information regarding benefits.
    How To Apply


    Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
    Diversity


    The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
    Employment Requirements


    Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

    Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:
    About the U of M


    The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, St. Paul , Undergraduate Advisor & Curriculum Manager, Executive , Saint Paul, Minnesota

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