SR Association Property Manager

Company: 33rd Company, Inc.
Location: Saint Paul
Posted on: June 24, 2022

Job Description:

Position: (SR) Senior HOA Portfolio-Association Property Manager (Experienced)---Reports to: Owner/Director of Operations
Description: This position is for a strong self-starter, and fast learner, with strong communication skills and the ability to personalize the professional experience for the HOA's they serve. We are looking for a team player, with a strong work ethic, who is ready willing and able, to bring their personal best to the table every single day. -You will need to be a strong problem solver, adaptable to an ever-changing environment, thick skinned, warm hearted, and enthusiastic about making a difference. HOA property management is not for the faint of heart, and we are looking for a few good people that are up for the challenge!
The Senior HOA Portfolio Property Manager Manager is responsible for the daily business operations and management under the direction of the Community Associations that 33rd Company manages, in accordance to their requirements in the governing documents and any applicable state law. -The position requires the ability to multi-task on a variety of levels with the utmost of focus and professionalism. -The HOA Portfolio Property Manager serves as an advisor to the Board and volunteer committees regarding policies and procedures.
ADMINISTRATIVE/OFFICE

• Attend scheduled meetings at the office or offsite per the client.
• Completes the tasks on checklist items required of the HOA Portfolio/Association Manager
• Follow up with clients on open items.
• Enter information on properties into the appropriate software and databases.FINANCIAL -- -Accounting may assist as directed by Operations
  • Ensures that all invoices are reviewed, approved, and paid when due and coordinates with the property owner to provide the necessary funds for paying invoices, as applicable.
  • Ensures required notices are sent, make follow up phone calls, delinquency and other violations letters and other necessary tasks to follow up on delinquent payments.
  • Reviews Members financial statements and assists Members with questions/explanations concerning financial statements.
  • Prepare annual budgets, coordinate audits and review with CPA
  • Completes the tasks on checklist items required of the property manager (Adding a New Account, Terminating and Account, Bank Reconciliation, etc.)
  • Maintains records on all aspects of management activity on a daily, weekly and monthly basis.MEMBER/BOARD RELATIONS
    • Maintain positive customer service attitude. Answer or return phone calls, emails, faxes or any other correspondence in a timely fashion.
    • Periodic community walk-throughs with or without board members
    • Initiate and implement policies and procedures to maintain resident communications; e.g., complaints, service requests, etc.
    • Generates quarterly newsletters, prepare monthly board packets, plan, schedule and attend HOA board meetings as neededMAINTENANCE / PROJECT MANAGEMENT-
      • Compliance meetings may be held at the Association site to ensure Board education and knowledge
      • Ensure that the Boards' approval is secured prior to ordering maintenance or repairs in excess of the repair limit in the Board's contract.
      • Coordinates maintenance, monitor and supervise all maintenance activities for the managed communities.
      • Identify vendors, coordinate onboarding for new vendors.
        Job Type: Full-timePay: From $80,000.00+ per year, plus benefits & Project BonusesBenefits:
        • 401(k)
        • Paid time off
        • Professional development assistance
        • Flexible schedule
        • Supplemental Health Insurance
        • Aflac coverage (Life)
        • Professional development/training assistance
        • Project Management Bonus availableExperience:
          • HOA Management: 5+ years (Required)This Company Describes Its Culture as:
            • People-oriented -- supportive and fairness-focused
            • Team-oriented -- cooperative and collaborative
            • Detail-oriented -- quality and precision-focused
            • Outcome-oriented -- results-focused with strong performance culture
            • Stable -- traditional, stable, strong processesCompany's website:
              • 33rd CompanyBenefit Conditions:
                • Waiting period may applyWork Remotely:
                  • Occasional
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Keywords: 33rd Company, Inc., St. Paul , SR Association Property Manager, Executive , Saint Paul, Minnesota