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Contract Manager

Company: Adecco USA
Location: Saint Paul
Posted on: November 22, 2021

Job Description:

General Information Contract Manager To analyze, develop, negotiate, implement and manage the solicitation, administration and compliance of contracts for various district departments. Prepare solicitations and contracts within budget limits established by the board, and federal & state regulations in accordance with established District procurement policies. Review contract performance and direct corrective action when appropriate; and to develop evaluation criteria and scoring systems to assess and rank solicitations, and to perform related duties as assigned. Qualifications Education: Bachelor's Degree in business administration, public administration, business law or a field related to the area assigned. Experience: Four years of experience in business administration, public administration, business law or a field related to the area assigned. Substitution: A Master's Degree in business administration, public administration, business law or a field related to the area assigned may substitute for two years of experience. Certifications/Licensure: None required. Public sector contract administration and/or procurement certifications desired. Preferred Experience: Public sector procurement and contract administration and management. Exposure to risk management and insurance highly desirable. Experience with Best Value Contracting highly desired for this position. Responsibilities EXAMPLES OF WORK PERFORMED:

  • Act on behalf of the Purchasing Manager in his/her absence to monitor and enforce District procurement policy.
  • Promote a diverse, culturally competent, and respectful workplace.
  • Coordinate all phases of contract preparation for department / schools as requested. Responsible for the preparation of Requests for Proposals (RFP) and Board Agenda Items (BAI) related to contracts as required by District procurement policies.
  • Analyze contract proposals for conformance with established intent, reasonableness and allow ability of fiscal costs, and service delivery methodologies.
  • Analyze and collect data to monitor trends and developments related to District needs, contract development and performance based on the needs of the District.
  • Analyze and interpret changes in laws, rules and regulations; implement these changes into contracts to ensure compliance as related to contract development and implementation.
  • Responsible for contract administration, monitoring performance measures and outcomes and ensuring contracts include compliance with prevailing wages, state and federal statutes and laws, and District procurement rules; and conduct site visits to monitor contract performance.
  • Negotiate with vendors on contract terms, service expectations, performance measures, termination of contract provider cost factors, and budgetary factors.
  • Responsible for contract monitoring and performance outcomes, insurance issues and other contractual issues such as any certifications, or licensure requirements.
  • Represent the Purchasing & Contract Services department on interdepartmental planning teams by providing technical assistance, and review of contract specifications.
  • Consult with providers regarding contracting procedures and methods; may assist and guide provider through complex administrative procedures.
  • Prepare written reports, both internal and external, regarding individual contracts; groups of similar contracts; contract policy and procedures; problem areas or changes in rules and regulations.
  • Prepare written recommendations to the leadership staff / District Board.
  • Conduct meetings with provider agencies for negotiating resolutions to contract problems, changes or amendments.
  • Review contract compliance and if necessary may initiate corrective action or recommendations for correction or termination.
  • Develop evaluation criteria and scoring system(s) for solicitations to assess and rank solicitations to the degree to which requirements and priorities are met.
  • Manage the school district's liability insurance functions which will include negotiation of contracts with insurance provider, managing certificates of insurance for District agreements, and risk management functions. (The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.) SUPERVISORY/MANAGERIAL RESPONSIBILITY & WORK ENVIRONMENT: Supervisory/Managerial Responsibility: Act on behalf of Purchasing Manager on limited basis. Work Environment: Work is typically performed in an office environment, involving the operation of computerized office equipment and viewing a computer screen up to six hours daily. INTERNAL/EXTERNAL RELATIONSHIPS & IMPACT ON SERVICES/OPERATIONS: Internal/External Relationships: Daily contact with department staff working as a team in contract development and implementation; and with provider management and executive officers fostering a possible ongoing business relationship in contract development, implementation and compliance issues as well as discussing problems and conflicts related to contracted services. Regular contact with the District Finance and/or Legal departments concerning specific problems or issues, contract language, compliance issues and sign-offs. Monthly contact with department directors to respond to concerns and policy issues, provide information, review contract compliance and participate in problem resolution; and with other funding agencies regarding grants, services, funding and compliance issues. Occasional contact with District Board administration support staff. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Knowledge of the mission, policies and procedures of the District.
  • Knowledge of management or organizational theory and techniques.
  • Knowledge of contract development, execution, and administration.
  • Knowledge of insurance documentation and requirements.
  • Knowledge of state and federal statues and laws governing procurement and contracts.
  • Skill in written and verbal communication.
  • Skill in negotiations.
  • Skill in use of various software programs, such as Office.
  • Ability to establish effective working relationships with managers and staff at all organizational levels.
  • Ability to plan, delegate and direct work in a team work setting.
  • Ability to organize workload, meet deadlines and set work priorities.
  • Ability to quickly comprehend and assimilate a large volume of new material.
  • Ability to maintain goal-directed focus in diverse areas simultaneously.
  • Ability to integrate conceptual and technical knowledge.
  • Ability to communicate effectively both verbally and in writing
  • Ability to communicate effectively with a wide variety of people, both individually and as a committee or team member.
  • Ability to use a computerized management information system.
  • Ability to interpret legal guidelines Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records

Keywords: Adecco USA, St. Paul , Contract Manager, Executive , Saint Paul, Minnesota

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