Assistant Property Manager

Company: CommonBond Communities
Location: Saint Paul
Posted on: January 11, 2021

Job Description:

\u003cp\u003eHome is the foundation for everything in life. Since 1971, our model has been about supporting residents in finding stability and achieving their goals. It\u0026rsquo;s why we\u0026rsquo;re more than housing\u0026mdash;we combine quality affordable homes with our on-site Advantage Services\u0026mdash;because we believe that with the right support and opportunities, all people can thrive. Today, over 13,000 people\u0026mdash;families, seniors, veterans, and people with disabilities and other barriers\u0026mdash;call a CommonBond community \u0026ldquo;home.\u0026rdquo;\u0026nbsp; Our core values are \u003cem\u003eRespect, Integrity, Partnership, Innovation,\u003c/em\u003e and\u003cem\u003e Excellence\u003c/em\u003e. We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.\u0026nbsp;\u003c/p\u003e\n\u003cp\u003eCommonBond invites qualified applicants to apply for a full-time \u003cstrong\u003eAssistant Property Manager\u003c/strong\u003e position at Westminster Place in Saint Paul, MN.\u0026nbsp; Westminster Place offers affordable one and two-bedroom units with controlled access entry, computer lab, elevator, social services programming, and a new playground!\u003c/p\u003e\n\u003cp\u003eThe primary responsibility of the \u003cstrong\u003eAssistant Property Manager\u003c/strong\u003e is to assist the Property Manager with the daily operations of the community by coordinating the marketing, rental, and occupancy along with a strong focus on customer service and community relations.\u0026nbsp; In addition, this position requires daily administrative duties with respect to both the management office and the apartment community.\u003c/p\u003e\n\u003cp\u003eThis position is scheduled for 30 hours per week, M-F, 6 hours per day.\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003eWhy CommonBond Communities?:\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eCompetitive salary and comprehensive benefits package\u003c/li\u003e\n\u003cli\u003eEmployee recognition and rewards program\u003c/li\u003e\n\u003cli\u003eEmployee referral program\u003c/li\u003e\n\u003cli\u003eA respectful and growth-oriented workplace\u003c/li\u003e\n\u003cli\u003eOngoing training and professional development\u003c/li\u003e\n\u003cli\u003eA chance to make a difference in the community!\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003eESSENTIAL FUNCTIONS\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003eCompliance\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003cspan\u003ePrepares all resident files to include all preparatory paperwork.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eSets up appointments for lease signings and follows through with all appropriate paperwork.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003ePrepares all move-out material for the Property Manager.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003ePrepares copies of all materials to be sent for government compliance.\u0026nbsp;\u0026nbsp;Maintains compliance reporting information monthly.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003ePrepares completed move-in packets and maintains a supply of all pertinent materials.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eEnters marketing information, installs residents, enters vacate notices, prints reports on YARDI computer program.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eAssists with subsidy administration in accordance with HUD rules and regulations.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003eFinancial\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003cspan\u003eCollects rent payments and makes bank deposits on a daily basis.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eAssists the Property Manager in making purchases in accordance with budget specifications and guidelines.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eTracks budget variances and bring those variances to the attention of the Property Manager.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eSends notices and makes phone calls for any late rent.\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003e\u003cspan\u003eProperty Management\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003cspan\u003eMakes appointments, shows apartments, takes and verifies applications to completion.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eShops comparable projects in the market place monthly.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eAnswers incoming calls.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eGreets all visitors. Updates all applicable referral agencies.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eFollows up on all prospective residents in a timely manner.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eKeeps resident files up-to-date.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003ePrepares market survey reports monthly.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eFills out maintenance service requests and makes callbacks\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eTakes reservations for community facilities and keeps staff abreast of specific setups.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eInforms management of common areas in need of cleaning and repair.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eInspects daily curb-appeal to include the pristine condition of model apartment and suite.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eInforms residents of items in the management office belonging to them.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eAids in keeping the management office and lobby area neat and clean at all times.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eKeeps resident listings up-to-date.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eHandles resident complaints in a timely and professional manner.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eCoordinates resident functions.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eActs as\u0026nbsp;the Property Manager in Property Manager\u0027s absence.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eAssists with move-in / move-out procedures, including unit inspections, security deposit processing, and unit preparations.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eWorks closely with resident services staff to meet resident service needs individually and as a group.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eUpdates turn over information on a daily basis.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eWorks on the first and last day of each month.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003ePrepares move-out letters and instructions.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eManages lease renewal program \u0026amp; resident programs.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eWorks overtime as needed.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cspan\u003eMINIMUM REQUIREMENTS\u003c/span\u003e\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eKnowledge of government housing subsidy programs.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eOne year leasing or property management experience preferred.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eOffice hours may vary due to the specific needs of the property as determined by the property manager or regional manager.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003cstrong\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003eKNOWLEDGE, SKILLS, AND ABILITIES\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eExcellent verbal, written, and interpersonal communication skills.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eExceptional sales skills.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eBasic word processing and spreadsheet knowledge. (Microsoft, Excel)\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eDemonstrates a clear understanding and consistent use of YARDI software.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eTyping skills.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eDetail-oriented and accuracy with numbers.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eSelf-motivated.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eProficient office skills including organizational abilities.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eExemplary time management skills.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eKnowledge of fair housing and applicable compliance regulations.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eWillingness to learn.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eWillingness to assist above and beyond as part of \u0026ldquo;the team.\u0026rdquo;\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to multi-task and work effectively managing multiple projects or tasks.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003e\u003cspan\u003eEDUCATION\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003ePost-secondary coursework in property management, business, real estate, or equivalent experience preferred.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003ePost high school education preferred.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003ePHYSICAL REQUIREMENTS\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to lift up to 10 lbs.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eReaching above and below the shoulders.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to sit and stand for extended periods of time.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to file for extended periods of time.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to open and close file drawers.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to withstand external weather conditions.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003e\u003cspan\u003eWORKING CONDITIONS\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eSmoke-free environment.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eModerate noise level.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e
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Keywords: CommonBond Communities, St. Paul , Assistant Property Manager, Executive , Saint Paul, Minnesota