Executive Assistant - Marketing
Company: Land O'lakes
Location: Saint Paul
Posted on: May 16, 2022
Job Description:
Join Land OLakes, Inc., and help us bring food from farmer to
fork, building vibrant communities along the way. Were a global,
Fortune 250 company and a farmer-owned cooperative, which means we
work for one anothernot Wall Street. Were proud to rank a Top
Workplace. We offer:
- Competitive compensation and rewards
- Best-in-class healthcare for you and your family
- Powerful savings programs
- Training and career progressionExecutive Assistant -
MarketingWe're hiring an Executive Administrative Assistant (EA).
In this role, you will support the Chief Marketing Officer and the
Senior Vice President of Venture37. The Executive Administrative
Assistant provides a range of high-level executive support by
performing diversified, confidential, complex, and time-sensitive
duties. This role is of strategic importance and a critical partner
assisting executives in executing the day-to-day business
activities within and outside the organization. The EA proactively
works to manage and prioritize the constant, ever-changing flow of
the executive office. The EA serves as the primary point of contact
on all matters pertaining to the executives office for internal and
external contacts, senior leadership team, team members, executives
network, community leaders, and guests.Essential Duties:
- Strategically manages interactions and prioritize people and
situations in need of attention. Understands the executives and
organizational priorities to proactively, route, research, respond
to requests / correspondences and make scheduling decisions
- Provides proactive and sophisticated calendar management that
maintains the executives schedule, including day-to-day management
and long-term management of meetings, projects, and priorities
- Coordinates preparation of meeting briefings for key meetings
including agenda, meeting materials, key talking points, and
research as requested
- Creates meeting agendas, proactively works with attendees to
ensure content and presenters are ready
- Coordinates and prepares drafts of routine and complex
presentations for both internal and external audiences
- Prepares draft letters, emails, and memos; proofreads
correspondences and presentations coming from the executive
office
- Coordinates events ranging from small to complex in person,
virtual, and hybrid events, understands meeting technology and has
the technical savvy to support events
- Arranges complex domestic and international travel coordinating
pre-departure through arrival details
- Ensure proper documentation and timely submission of all
expenses and invoices using Concur
- Collaboration and partnership across EA team to provide
assistance and backup support as needed
- Agile and willing to be pulled into projects outside the
immediate job description, where administrative participation is of
importance to the executive
- Meet business deadlines which may require occasional working
after business hours and/or weekendsKnowledge, Skills and
Abilities:
- Professional verbal and written communication; understands
nuance and adapts communication style based on audience and
situation
- Possess composure under pressure and demonstrate good
decision-making skills
- Detail oriented and driven to deliver work with the highest
degree of accuracy
- Proactively identifies problems and works to resolve them
before they escalate
- Ability to multi-task with many interruptions while remaining
efficient, prompt, and professional; flexibility in changing work
priorities at a moments notice
- Strong planning, organizational, time and project management
skills to prioritize and coordinate workflow across multiple
projects
- Advanced proficiency in Microsoft Suite of products (Outlook,
Word, PowerPoint, Teams, etc.)
- Ability to maintain confidentialityExperience required
- High School diploma or higher with a minimum of 7+ years
administrative support
- Experience operating in a high-profile executive assistant
position that interacts with all levels of management including
senior executives and Board membersPreferred Experience and
Education:
- Post-secondary education strongly desired
- Advanced PowerPoint skillsLand O'Lakes, Inc. is an Equal
Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains
a drug-free workforce, including pre- and post-employment substance
abuse testing pursuant to a Drug and Alcohol Policy.Neither Land
OLakes, nor its search firms, will ever contact you and ask for
confidential information over the phone or in email. If you receive
a call or email like this, please do not provide the information
being requested.Land O'Lakes endeavors to make Landolakesinc.com
accessible to any and all users. If you would like to contact us
regarding the accessibility of our website or need assistance
completing the application process, please contact the HR Solution
Center at 844-LOL-HR4U (844-565-4748) M-F 8:00am-4:30pm CT.by
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Keywords: Land O'lakes, St. Paul , Executive Assistant - Marketing, Advertising , Saint Paul, Minnesota
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