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Executive Assistant - Marketing

Company: Land O'lakes
Location: Saint Paul
Posted on: May 16, 2022

Job Description:

Join Land OLakes, Inc., and help us bring food from farmer to fork, building vibrant communities along the way. Were a global, Fortune 250 company and a farmer-owned cooperative, which means we work for one anothernot Wall Street. Were proud to rank a Top Workplace. We offer:

  • Competitive compensation and rewards
  • Best-in-class healthcare for you and your family
  • Powerful savings programs
  • Training and career progressionExecutive Assistant - MarketingWe're hiring an Executive Administrative Assistant (EA). In this role, you will support the Chief Marketing Officer and the Senior Vice President of Venture37. The Executive Administrative Assistant provides a range of high-level executive support by performing diversified, confidential, complex, and time-sensitive duties. This role is of strategic importance and a critical partner assisting executives in executing the day-to-day business activities within and outside the organization. The EA proactively works to manage and prioritize the constant, ever-changing flow of the executive office. The EA serves as the primary point of contact on all matters pertaining to the executives office for internal and external contacts, senior leadership team, team members, executives network, community leaders, and guests.Essential Duties:
    • Strategically manages interactions and prioritize people and situations in need of attention. Understands the executives and organizational priorities to proactively, route, research, respond to requests / correspondences and make scheduling decisions
    • Provides proactive and sophisticated calendar management that maintains the executives schedule, including day-to-day management and long-term management of meetings, projects, and priorities
    • Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, key talking points, and research as requested
    • Creates meeting agendas, proactively works with attendees to ensure content and presenters are ready
    • Coordinates and prepares drafts of routine and complex presentations for both internal and external audiences
    • Prepares draft letters, emails, and memos; proofreads correspondences and presentations coming from the executive office
    • Coordinates events ranging from small to complex in person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events
    • Arranges complex domestic and international travel coordinating pre-departure through arrival details
    • Ensure proper documentation and timely submission of all expenses and invoices using Concur
    • Collaboration and partnership across EA team to provide assistance and backup support as needed
    • Agile and willing to be pulled into projects outside the immediate job description, where administrative participation is of importance to the executive
    • Meet business deadlines which may require occasional working after business hours and/or weekendsKnowledge, Skills and Abilities:
      • Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation
      • Possess composure under pressure and demonstrate good decision-making skills
      • Detail oriented and driven to deliver work with the highest degree of accuracy
      • Proactively identifies problems and works to resolve them before they escalate
      • Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moments notice
      • Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects
      • Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.)
      • Ability to maintain confidentialityExperience required
        • High School diploma or higher with a minimum of 7+ years administrative support
        • Experience operating in a high-profile executive assistant position that interacts with all levels of management including senior executives and Board membersPreferred Experience and Education:
          • Post-secondary education strongly desired
          • Advanced PowerPoint skillsLand O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including pre- and post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.Neither Land OLakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.Land O'Lakes endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the HR Solution Center at 844-LOL-HR4U (844-565-4748) M-F 8:00am-4:30pm Jobble

Keywords: Land O'lakes, St. Paul , Executive Assistant - Marketing, Advertising , Saint Paul, Minnesota

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