OFFICE SPECIALIST

Company: State of Minnesota
Location: Saint Paul
Posted on: September 29, 2024

Job Description:

Working Title: Office SpecialistJob Class: Office SpecialistAgency: Revenue Dept

• Job ID : 80412
• Location : St. Paul
• Telework Eligible : No
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/02/2024.
• Date Posted : 09/26/2024
• Closing Date : 10/02/2024
• Hiring Agency/Seniority Unit : Revenue Dept / Revenue (Inc Assessors)-AFSCME
• Division/Unit : Tax Operations Division / Tax Ops-Mail Operations
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $20.02 - $23.76 / hourly; $41,801 - $49,610 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 206 - Clerical/AFSCME
• Work Area : Tax Operations Division - Mail Operations
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : YesThe work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.This posting may be used to fill multiple vacancies.Mail Operations is searching for an office specialist to provide outgoing and internal mail services that support the department's mission of achieving compliance with tax laws. This position is responsible for ordering, warehousing, and distributing approximately 1,000 types of forms used by the Department of Revenue. In addition, this position will be responsible for printing, folding, scanning, inserting services for internal customers, as well as act as a backup for other positions in mail operations.Minimum Qualifications
  • Working knowledge of personal computers including software applications such as Microsoft Office Suite
  • Ability to communicate and provide customer service in person, by phone, and in writing to fill form order requests
  • Ability to multi-task and prioritize work in order to meet strict deadlinesPreferred Qualifications
    • Experience in high-volume mailing environments
    • Experience in updating and maintaining databases
    • Knowledge of state tax and Revenue forms sufficient to respond to requests for specific forms
    • Ability to cooperate and work constructively with others to achieve unit and department goalsPhysical RequirementsAbility to lift up to 15 pounds above shoulder heightAbility to stand for long periods of time on a daily basisAbility to bend, lift, reach, and carry objects weighing 25 pounds on a regular basisAdditional RequirementsPrior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

Keywords: State of Minnesota, St. Paul , OFFICE SPECIALIST, Administration, Clerical , Saint Paul, Minnesota