Administrative Assistant
Company: Stuart Co
Location: Saint Paul
Posted on: January 28, 2023
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Job Description:
Description:Rockwood Place is seeking a professional
Administrative Assistant to join their team in St. Paul. As the
Administrative Assistant , you perform and manage various office
duties as well as provided quality services to residents. and
families of the residents. This position is Full Time -
Monday-Friday 8:00am-4:30pm.Benefits: Health, Flexible Spending
Account, Dental, Vision, Life, ADD, LTD, STD, Critical Illness,
Accident and 401(K). 9 Paid Holidays Generous PTO accruals
https://www.stuartco.com/benefits/ Essential
ResponsibilitiesResident services:Handle resident concerns and
assist residents with related issues, problem solving, etc.Record
maintenance requests.Prepare and coordinate special activities for
residents. Prepare property newsletter and calendar.Prepare for
resident move-in:Arrange unit cleaning, maintenance, painting,
carpet cleaning and other requirements.Schedule move-in
appointments.Prepare move-in packets.Conduct property
orientations.Arrange for garage, storage locker, keys and other
items as needed.Prepare for resident move-out:Ensure vacate form is
completed, delivered, signed by all parties involved and returned.
Deliver copy of completed form to Corporate Office.Schedule and/or
conduct move-out inspections.Administrative responsibilities:Using
established P.O. procedure, order, purchase and/or pick up supplies
as needed. Prepare and code payment requisitions.Prepare daily
Yardi entries including lease changes, vacates, move-ins, payments,
adjustments, and billings.Collect current and past due rents.
Prepare and distribute late payment and payment discrepancy
notices.Prepare timely and accurate reports (manually or
computer-generated) such as Monday Morning Reports, delinquency
reports, etc.Maintain resident telephone, storage, parking and/or
other lists.Answer telephones as required.Leasing Responsibilities
(leasing responsibilities vary from site to site depending on
staffing configuration):Maintain current knowledge regarding
apartment availability, rates and features.Handle lease renewals,
calls, showing and leasing of apartments as needed.Prepare
marketing letters, flyers, and other items directed to prospective
residents as appropriate.Run credit, criminal and reference checks
on prospective residents as appropriate.Other
ResponsibilitiesAssist with all aspects of property management and
maintenance as necessary, i.e.,snow removal, cleaning, etc.Inspect
common areas and grounds on a regular basis.Sell stamps, light
bulbs and other items; make change, deliver packages and provide
other services for residents.Attend staff meetings as
required.Maintain and safeguard confidential information.Maintain a
high level of customer service.Remain flexible, receptive and
adaptive to change.Understand and apply basic principals of good
housekeeping and safety.Perform other related duties as requested
by supervisor.Job StandardsHigh School Diploma or equivalent
required; some college preferred.Property management, leasing,
customer service and/or supervisory experience preferred.Working
knowledge of Microsoft Word and ExcelKnowledge of basic accounting
practicesKnowledge of basic building maintenance proceduresAbility
to organize and prioritize work projectsAbility to maintain
resident, financial, and other confidential information.Possess the
ability to deal tactfully with residents, owners, staff, other
managers, vendors, and the general public.Follow and adhere to
organizational policies and procedures.Must posses a valid driver's
license, acceptable driving record, and access to a vehicle and the
state-mandated level of auto insurance.Able to read, write, spell,
do basic math, speak and understand EnglishMaintain neat,
well-groomed, professional appearanceMust not pose a direct threat
to the health or safety of other individuals in the workplaceAbout
StuartCoStuartCo, founded in 1970, represents a diverse array of
market-rate and affordable apartment and townhome options in
popular urban and suburban locations. We also offer student housing
and senior housing campus which includes memory care, independent
and assisted living options.StuartCo is focused on building a
workforce that is diverse and inclusive. If you're excited about
this role, but do not meet all the qualifications listed above, we
encourage you to apply. We review all applications.StuartCo is an
Equal Opportunity Employer and considers applicants for employment
without regard to race, color, religion, sex, orientation, national
origin, age, disability, genetics or any other basis forbidden
under federal, provincial, or local
law.Requirements:PI201896908
Keywords: Stuart Co, St. Paul , Administrative Assistant, Administration, Clerical , Saint Paul, Minnesota
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