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Administrative Associate 1

Company: University of Minnesota
Location: Saint Paul
Posted on: January 23, 2023

Job Description:

Apply for JobJob ID352958
LocationTwin Cities
Job FamilyAdministration-General
Full/Part TimeFull-Time
Job Code8208A1
Employee ClassCivil Service
Add to Favorite JobsEmail this JobAbout the Job

This position is designed to work collaboratively with and provide administrative support to the Director of Diversity, Equity, and Inclusion (DEI) to implement and ensure progression of the College of Pharmacy's DEI Strategic Initiatives. The initial terms of this appointment are that it will be temporary for no more than two years, with renewal based on organizational need and funding.

Principal Duties and Responsibilities:
40% Project Management & Strategic Planning (Diversity Equity and Inclusion)

  • Lead project management efforts with the Office of Diversity, Equity and Inclusion to implement the College's strategic plan. Be a leader in mapping implementation timelines; ensuring that targets are met; develop process improvement steps; prepare reports and updates; monitor critical action items and brief supervisors on developments related to those issues; research and resolve conflicts and issues as they arise.
  • Plan and implement special events and training sessions as it relates to diversity, equity and inclusion initiatives
  • Coordinate and support all existing and future diversity, equity and inclusion initiatives including: pipeline programs (SCOPE and DEI efforts within other pipeline programs), Thrive Bootcamp, Racially Concordant Mentoring, IDI training and assessment, etc.
  • Work with leadership to assess program impact and implement continuous quality improvement
  • Work with Assistant and Associate Deans to develop best practices, policies and guidelines that aim to develop and support an inclusive culture built on broad representation from all identities in alignment with our collegiate values.40% Office Administration for Diversity, Equity and Inclusion
    • Oversees the day-to-day operation of the Office of Diversity, Equity and Inclusion, in duties in collaboration with the Assistant Dean for Diversity, Equity and Inclusion
    • Participate in and document executive-level meetings in order to assist the Assistant Dean with making key decisions.
    • Manage complex calendars/schedules. Screen and direct requests to the Assistant Dean. Triage, prioritize and respond to various inquiries and requests from the University and multiple stakeholders. Prioritize and respond to multiple inquiries and requests made from group members and collaborators and colleagues.
    • Independently follow up on issues identified through multiple communication channels as appropriate.
    • Participates in program and administrative planning and oversees the execution of Diversity, Equity and Inclusion programs
    • Collaborate with the college's webmaster to develop and continue to maintain web sites for the Office of Diversity, Equity and Inclusion
    • Work with the Director of Communications and the Assistant Dean for Diversity Equity and Inclusion to regularly communicate with internal and external stakeholders (i.e., diversity month emails, upcoming activities, points of pride, new initiatives, office updates).
    • Acts as representative of the Office of Diversity, Equity and Inclusion on specifically assigned matters to internal and external agencies and partners.10% Fiscal
      • Develop and oversee budgets and fiscal reports for the Office of Diversity, Equity and Inclusion, including maintenance of financial arrangements with external partners or sponsors (in coordination with the CoP Business Office).
      • Reconciliation of DEI accounts
        5% Monitoring/Compliance
        • Work with HR and the Assistant Dean of Diversity, Equity and Inclusion to track diversity, equity and inclusion required or recommended training taken by CoP faculty, staff and students.
        • Work with the Assistant Dean for Diversity, Equity and Inclusion as well as the Associate Deans for Students and for Graduate Education to track and maintain racial and ethnicity metrics for our learners.
        • Work with the Assistant Dean for Diversity, Equity and Inclusion and the Director of HR to to track and maintain racial and ethnicity metrics for faculty and staff.
        • Strategic plan metrics and monitoring5% Miscellaneous
          • Duties as assigned
          • Serve as a lead trainer for college-wide professional development initiatives
          • Professional development for self and co-workers
            Working Conditions:
            The majority of the work in this position is performed in a general office setting with remote flexibility. There will be times when in person attendance is required upon supervisor's request.Salary: $50,000 -$55,000

            All required qualifications must be documented on application materialsRequired Qualifications:
            • Strong commitment to diversity, equity and inclusion with demonstration of successfully completing initiatives in this area
            • BA/BS or a combination of related education and work experience to equal four years; with strong analytical skills
            • Ability to work in a collaborative team environment and adaptability to meet changing demands
            • Demonstrated experience in project management and coordination
            • Demonstrated experience providing skilled administrative support to executive level
            • management or senior level faculty. Demonstrated experience managing budgets.
            • Demonstrated experience with analyzing data
            • Experience with preparing reports or manuscripts.
            • Proficient in Microsoft Office (Word, PowerPoint, Excel) and Google applications (email, calendar, drive) as well as creating and managing databases.
            • Commitment to supporting and encouraging a diverse work environment
              Preferred Qualifications:
              • BA/BS degree in an area relevant to Diversity, Equity and Inclusion with strong analytical skills
              • This position requires attention to detail, organizational skills, excellent written communication skills and the abilities to multitask and prioritize.
              • Familiarity with the university budget system (EFS).
              • Training and experience in project management.
              • Demonstrated ability to work independently, exercise discretion, and manage multiple priorities at once
                How To Apply

                Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).

                The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
                Employment Requirements

                Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

                Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:
                About the U of M

                The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, St. Paul , Administrative Associate 1, Administration, Clerical , Saint Paul, Minnesota

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