Administrative Associate 2

Company: University of Minnesota
Location: Saint Paul
Posted on: January 23, 2023

Job Description:

Apply for JobJob ID352443
LocationTwin Cities
Job FamilyAdministration-General
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8208A2
Employee ClassCivil Service
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This position will participate in the administration of both the division of Pediatric Cardiology as well as several Department-wide initiatives. Responsibilities for the Department-wide initiatives include process improvement and creation of resources to support the onboarding process as well as other Department-wide needs. This position will be almost entirely on site. The idea candidate will be eager to learn, motivated, passionate about process improvement, and a self-starter.

Responsibilities:

50% - Cardiology Division Administration
* Planning, implementing and managing general operations of the Division of Pediatric Cardiology including budget, human resources, procurement, communications, compliance, outreach, student affairs and faculty affairs.
* Manage the coordination of the extremely busy and complicated Pediatric Cardiology clinical practice including planning, staffing, interaction with clinic managers and procedure/transplant schedulers and interdisciplinary partners within the Medical School.
* Work with administrators from the divisions, department, Medical School and other areas of the University, UMP and Fairview to help coordinate faculty recruitment visits.
* Participate in processes to manage and report on clinical and research responsibilities of Pediatric Cardiology faculty.
* Field inquiries from potential patients, providers from other institutions, and philanthropic donors
* Administrative contact responsible for facilities management of division office space, compliance with institutional safety, privacy and security policies.
* Reviews and processes financial transactions and oversees financial reporting, ensuring that information is communicated to the administration team
* Assist with ad hoc needs of the division such as supply order and submitting work requests.

50% - Onboarding Specialist
* For assigned divisions, serve as the primary contact for individuals being onboarded
* Manage the overall onboarding process for the Department, acting as the expert in this area
* Navigate clinical system setup and access issues after faculty have been hired; the individual will know the system and who to contact to help resolve issues
* Create and implement processes to help streamline onboarding for all divisions within Pediatrics
* Perform ongoing review and continuous improvement/maintenance of onboarding process; share process updates with the Department
* Connect with all new faculty to collect feedback on onboarding process after their first 30 days, synthesize into process improvement recommendations
* Work with Department leadership to establish guidelines/tracking sheets to ensure first 100 days training is completed in a timely manner**This position will be entirely on site**
Qualifications


All required qualifications must be documented on application materialsRequired Qualifications:* BA/BS with at least 2 years of experience or a combination of related education and work experience to equal six years

Preferred Qualifications:* Demonstrated experience working with sensitive and/or confidential information and documents
* Excellent organizational skills
* Ability to prioritize tasks and be responsive in a timely fashion
* Take initiative and problem-solve both individually and in a team environment
* Excellent written and verbal communication and ability to interact effectively with physicians and other health care workers
* Experience working in an academic institution, proficiency with computer systems and software, electronic calendars, and ability to assimilate new systems quickly.
* Clinical experience helpful but not necessary
Benefits


Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no costPlease visit the for more information regarding benefits.
  How To Apply
  
  
  Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
  Diversity
  
  
  The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
  Employment Requirements
  
  
  Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
  
  Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:
  About the U of M
  
  
  The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
  

Keywords: University of Minnesota, St. Paul , Administrative Associate 2, Administration, Clerical , Saint Paul, Minnesota