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Accounting Administrative Assistant

Company: Quad Logic
Location: Saint Paul
Posted on: January 11, 2022

Job Description:

Quad Logic, a leading manufacturer and distributor of ATV/UTV parts and accessories, is looking for a qualified Administrative Assistant. This role will assist the Accounting Manager with all facets of accounting including but not limited to:

Daily deposit management ? ensure daily batch payments match sales receipts

Sales Receipts duplicate check

Credit Memo review ? look up previous days credit memos and ensure they are correctly entered and coded

Build Assemblies that are emailed from packaging within 1 hour from receiving

Answer phones when all customer service reps are busy

Greet all people who walk into door

Check account receivables reports and send statements to vendors who are overdue

Check negative inv report to ensure all is correct

Enter POs within 1 business day of receiving

Receive payments from invoices

Create invoices for distributor orders when needed

Contact vendors for copies of invoices, tracking numbers, missing inventory, etc.

Keep track of ink and paper for printers and let appropriate people know when low

Misc tasks as needed

This role will work directly with our small team of power sports enthusiasts in sales, engineering, customer service, marketing and purchasing. The ideal candidate will have a strong ability to be flexible in a office environment with multiple personalities. Being a team player is a must. The right person will be able to adapt to change on a moments notice. Knowledge of Microsoft products in a must, and also must be comfortable using Windows 10. Experience with QuickBooks is a plus.

The position is full time, permanent, with benefits. Salary is DOQ.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Keywords: Quad Logic, St. Paul , Accounting Administrative Assistant, Administration, Clerical , Saint Paul, Minnesota

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