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Executive Administrative Assistant

Company: Ultimate
Location: Saint Paul
Posted on: November 23, 2021

Job Description:

A Business Services Partner in Bloomington is looking for a detail-orientated and agile individual to join the team as an Executive Administrative Assistant supporting the Chief Executive Officer (CEO).The Executive Administrative Assistant position is a great opportunity to work collaboratively with other Senior Executive Assistants while supporting the Chief Executive Officer. This is a high-visibility role and the perfect candidate will have a passion for excellence and a desire to make a big impact.Working closely with the CEO, you will be responsible for maintaining a complex executive calendar, processing multifaceted administrative and business-orientated tasks, and managing phone call and email communications.What You'll Do

    • Organize and secure highly confidential information
    • Manage all office tasks including but not limited to maintaining correspondence, distributing mail and ordering supplies
    • Coordinate travel, accommodations and communication for the Board of Directors
    • Liaise and with both internal and external customers
    • Scribe as required to document meeting minutes and action items * Assist with creation/modification and preparation of presentations, spreadsheets, and other documents for Board and other high-level meetings
    • Coordinate international and domestic travel
    • Prepare, reconcile, and track expense reportsWhat you'll need:
        • Ability to maintain strict confidentiality in highly sensitive matters
        • Ability to work independently, multi-task, and prioritize a variety of projects
        • Ability to meet project deadlines and maintain flexibility with work hours
        • Advanced skills and experience with Microsoft Teams
        • Excellent phone etiquette and knowledge of multi-line phone systems
        • Advanced knowledge of Microsoft Office applications (Teams, Excel, Outlook, PowerPoint, Word, etc.) Experience
        • Five years of demonstrated experience as an Executive Assistant
        • Prior experience working in an automated office environment required
        • Prior experience managing arrangements for members of the Board of Directors required
        • Prior experience supporting C-Suite Executives * Board software experience preferred (Diligent)We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate, St. Paul , Executive Administrative Assistant, Administration, Clerical , Saint Paul, Minnesota

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