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Office / Program Coordinator

Company: Minnesota Grocers Association
Location: Saint Paul
Posted on: November 23, 2021

Job Description:

The Minnesota Grocers Association (MGA) is the only trade association representing the common interest of those engaged in the food industry in Minnesota. We are a legacy organization, having served the industry for 125 years. We work to further the priorities of the food industry in Minnesota and to support those companies doing business in our great state.The MGA is seeking a motivated individual with an interest in Minnesota's food industry. This position is a key member of our team and critical to meeting the objectives of the MGA. The ideal candidate would enjoy variety in job responsibilities, have a strong understanding of basic office functions and attention to details.ResponsibilitiesOffice Administration: Responsible for office procedures, ordering supplies, general operations of the office. Coordinate all outside vendors, oversee supply ordering and monitor office requirements. Responsible for back-up receptionist duties and answering basic member inquiries. Process all invoices, issue all checks for accounts payable, including coupon program. Process all accounts receivable. Monitor accounts receivable, billing and collections of outstanding accounts for all MGA entities. Provide point of contact for MGA/MGC support vendors. Assist all departments various billing activities.Coupon Program: Responsible to oversee the process of daily coupons, coupon customer mailings and data entry, process all reports. Act as first point of contact for our clients. Respond to all customer service problems in a timely and courteous fashion. Coordinate all reports, chargebacks and accounting for coupon program.Special Events: Arrange all aspects of best bagger contest. Arrange execution of bipartisan bag off contest. Coordinate and support MGAF Golf Event and Silent Auction. Coordinate all aspects of annual conference rooming, raffle, golf event and pallet auction. Arrange luncheons, receptions and legislative dinner.Membership: Assist Membership/Communication Manager in managing accounting functions of dues collection and general support of membership drive. Promote positive member relations. Work with Membership/Communication Manager to support website work. Coordinate industry advancement initiatives and grants. Assist President with Vendor Leadership Committee.Foundation Coordinator: Coordinate and execute MGA Foundation events. Oversee scholarship, grant and continuing education initiatives. Work with President to educate on and promote industry careers. Assist President with Foundation BOD.Required Skills: Accuracy, attention to detailDeep commitment to customer serviceStrong interpersonal skillsKnowledgeable with QuickBooks, Word, Excel, Access and OutlookMulti-task and organizational skillsJob Type: Full-timeBenefits:Dental insuranceHealth insuranceLife insurancePaid time offRetirement planVision insuranceSchedule:8 hour shiftMonday to FridayEducation:High school or equivalent (Preferred)Experience:Microsoft Office: 1 year (Preferred)Administrative experience: 3 years (Preferred)Work Location: One location

Keywords: Minnesota Grocers Association, St. Paul , Office / Program Coordinator, Administration, Clerical , Saint Paul, Minnesota

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