Office / Program Coordinator
Company: Minnesota Grocers Association
Location: Saint Paul
Posted on: November 23, 2021
The Minnesota Grocers Association (MGA) is the only trade
association representing the common interest of those engaged in
the food industry in Minnesota. We are a legacy organization,
having served the industry for 125 years. We work to further the
priorities of the food industry in Minnesota and to support those
companies doing business in our great state.The MGA is seeking a
motivated individual with an interest in Minnesota's food industry.
This position is a key member of our team and critical to meeting
the objectives of the MGA. The ideal candidate would enjoy variety
in job responsibilities, have a strong understanding of basic
office functions and attention to details.ResponsibilitiesOffice
Administration: Responsible for office procedures, ordering
supplies, general operations of the office. Coordinate all outside
vendors, oversee supply ordering and monitor office requirements.
Responsible for back-up receptionist duties and answering basic
member inquiries. Process all invoices, issue all checks for
accounts payable, including coupon program. Process all accounts
receivable. Monitor accounts receivable, billing and collections of
outstanding accounts for all MGA entities. Provide point of contact
for MGA/MGC support vendors. Assist all departments various billing
activities.Coupon Program: Responsible to oversee the process of
daily coupons, coupon customer mailings and data entry, process all
reports. Act as first point of contact for our clients. Respond to
all customer service problems in a timely and courteous fashion.
Coordinate all reports, chargebacks and accounting for coupon
program.Special Events: Arrange all aspects of best bagger contest.
Arrange execution of bipartisan bag off contest. Coordinate and
support MGAF Golf Event and Silent Auction. Coordinate all aspects
of annual conference rooming, raffle, golf event and pallet
auction. Arrange luncheons, receptions and legislative
dinner.Membership: Assist Membership/Communication Manager in
managing accounting functions of dues collection and general
support of membership drive. Promote positive member relations.
Work with Membership/Communication Manager to support website work.
Coordinate industry advancement initiatives and grants. Assist
President with Vendor Leadership Committee.Foundation Coordinator:
Coordinate and execute MGA Foundation events. Oversee scholarship,
grant and continuing education initiatives. Work with President to
educate on and promote industry careers. Assist President with
Foundation BOD.Required Skills: Accuracy, attention to detailDeep
commitment to customer serviceStrong interpersonal
skillsKnowledgeable with QuickBooks, Word, Excel, Access and
OutlookMulti-task and organizational skillsJob Type:
Full-timeBenefits:Dental insuranceHealth insuranceLife
insurancePaid time offRetirement planVision insuranceSchedule:8
hour shiftMonday to FridayEducation:High school or equivalent
(Preferred)Experience:Microsoft Office: 1 year
(Preferred)Administrative experience: 3 years (Preferred)Work
Location: One location
Keywords: Minnesota Grocers Association, St. Paul , Office / Program Coordinator, Administration, Clerical , Saint Paul, Minnesota
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