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Library Administrative Assistant (Administrative Assistant III)

Company: University of St Thomas
Location: Saint Paul
Posted on: November 22, 2021

Job Description:

OVERVIEW: The University of St. Thomas invites qualified candidates to apply for a Library Administrative Assistant (Administrative Assistant III) position in the department of University Libraries.The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, work skillfully, and act wisely to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.JOIN OUR COMMUNITYThe University of St. Thomas offers a competitive and comprehensive benefits program, which includes:Up to 100% tuition remission for employees, spouses, and dependents upon eligibilityA generous Employer retirement contribution of 9.4% of annual salary upon eligibilityMedical, dental, and vision optionsEmployer-paid disability, life, and AD benefitsJOB SUMMARYThis position provides administrative support to the Associate Vice Provost for University Libraries and administrative team, ensuring the smooth operation of the libraries administrative functions. The administrative assistant will manage organizational calendars and events, represent the organization to internal and external constituents, and prepare documents and reports for Library administrators. The successful incumbent will manage and respond to campus and community inquiries on behalf of the administration, as well as serve as an initial point of contact for employees and visitors to the Libraries administrative office. The administrative assistant works closely with Libraries administration on a wide variety of planning functions.ESSENTIAL FUNCTIONSProvide administrative and daily support for the University Libraries administrative team including correspondence management, meeting organization, minutes/notes responsibility, human resources administration, and reports preparation assistance.Provide support for events hosted and special projects promoted by University Libraries including liaising with event and project contact person, handling catering, and facilitating room setup; apply written and visual promotions for the projects and events on social media platforms and within the library building.Attend to O'Shaughnessy-Frey (OSF) Library building maintenance, liaising with UST Facilities and Public Safety; manage the use of OSF rooms by a variety of users; monitor the room use and safety in the libraries.Support organizational needs including supply, employee time reporting, staff directories and distribution lists, and committee memberships.Hire and supervise administrative office student workers. QUALIFICATIONS: Minimum QualificationsHigh school diploma or the equivalentThree years of administrative support experienceFully vaccinated for COVID-19 or eligible for legally required exemption such as a medical or religious reason Preferred QualificationsAssociates degree or the equivalentProficiency with Microsoft Suite and other computer applications related to the workProficiency with social media strategiesSkills and Abilities:Excellent interpersonal and customer service skillsProfessional writing and verbal communication skillsStrong planning, organizational, analytical, and follow up skillsCritical thinking and problem-solving skillsAbility to maintain confidentiality and exercise discretion concerning confidential and sensitive informationAbility to work on multiple projects concurrently and with little direct supervisionHOW TO APPLYAll interested candidates must apply online at Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.All University of St. Thomas employees must be fully vaccinated for COVID-19. Limited exemptions will be made for medical and religious reasons. Our offer of employment is contingent upon the verification of your COVID-19 vaccination or an approval through our exemption process of a medical or religious exemption.The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at University of St. Thomas is an Equal Opportunity Employer

Keywords: University of St Thomas, St. Paul , Library Administrative Assistant (Administrative Assistant III), Administration, Clerical , Saint Paul, Minnesota

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