Administrative Assistant II

Company: Ecolab
Location: Saint Paul
Posted on: November 19, 2021

Job Description:

Ecolab is seeking an Administrative Assistant in the Saint Paul, MN market to support senior management and team members. In this role, you will participate in various projects and activities and provide advanced administrative support to leaders and the business. We are looking for a driven and resourceful Administrative Assistant who wants to work in an exciting and challenging environment.

What's in it For You:

• The opportunity to take on some of the world's most meaningful challenges, helping customers achieve clean water, safe food, abundant energy, and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
  
  What You Will Do:
  
  • Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
  • Pull reports and information from Ecolab systems
  • Calendar management across time zones
  • Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
  • Coordinate domestic and international travel arrangements including processing of visas for international travel
  • Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
  • Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
  • Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
  • Exercise judgment and make decisions to promote smooth workflow and prioritization
  • Ensure that internal and external client demands are met
  • Create, organize, and manage various SharePoint sites and shared drives
    
    Minimum Qualifications:
    
    • High School Diploma or equivalent
    • Intermediate proficiency in MS Office (Outlook, Excel, PPT)
    • Immigration sponsorship is not available for this position
      
      Preferred Qualifications:
      
      • Bachelor's degree
      • 1 year of administrative experience
      • Ability to successfully manage multiple, competing priorities to meet deadlines
      • Excellent verbal and written communication skills, with a strong customer service focus
      • Organizational skills and attention to detail
      • Ability to anticipate needs, be resourceful, and use sound judgment and tact
      • Critical thinking, analytical, and problem-solving skills
      • Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff
      • Ability to work independently, as well as collaborate in a team environment
      • Reliability, flexibility, and approachability
      • Process oriented, adaptable, reliable, flexible, and approachable
        
        About Ecolab Institutional:
        
        Discover how our partnership with customers helps serve 45 billion restaurant meals and clean more than one billion hotel rooms. From restaurants, hotels and long-term care facilities, to schools, commercial buildings and military facilities, Ecolab's Institutional division provides a comprehensive program of customized cleaning and sanitizing solutions to help meet the specific needs of our customers. Join us and help the biggest and best brands ensure guest safety and satisfaction and protect their reputation.

Keywords: Ecolab, St. Paul , Administrative Assistant II, Administration, Clerical , Saint Paul, Minnesota