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Office & Administrative Specialist, Senior

Company: State of Minnesota
Location: Saint Paul
Posted on: April 11, 2021

Job Description:

Office & Administrative Specialist, Senior Job ID 44956 Location St. Paul Full/Part Time Full-Time Favorite Job Regular/Temporary Unlimited Logo The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota's principal economic development agency. DEED's mission is simple:--to empower the growth of the Minnesota economy,--for everyone. Our state's economy is diverse and dynamic, enriched by creative entrepreneurs, established Fortune 500 companies, and a labor force that brings the Minnesota values of hard work and integrity to work every day. The unique role of DEED is to empower businesses and workers to grow our economy by--building partnerships, planning for long term growth, and creating opportunity for workers from all backgrounds and experiences. We are driven to find talented and innovative public servants, motivated by the opportunity to serve businesses, people, and the greater good.--At DEED you will join a diverse team, inspired by challenging work and united by shared values that guide our work every day. At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious. Job Class: Office and Administrative Specialist, Senior Who May Apply: Open to all qualified job seekers;-- This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through April 8. 2021. Date Posted: 04/03/2021 Closing Date: 04/09/2021 Hiring Agency/Seniority Unit: Employ & Econ Development Dept / Employ & Economic Dev-AFSCME Division/Unit: State Service for the--Blind Branch / SSB Workforce Development-- Work Shift/Work Hours: Day Shift Days of Work: Mon-Fri Travel Required: No Salary Range: $18.92 - $25.59/hourly; $39,504 - $53,431/annually Classified Status: Classified Work Area: State Services for the Blind - Program Services Minnesota State Services for the Blind (SSB) has been serving blind, visually impaired and DeafBlind Minnesotans since 1923. It does so with a staff of 110 dedicated personnel, over 650 skilled volunteers, an active State Rehabilitation Council for the Blind and a host of community partners. Each year SSB assists thousands in leading full, active and productive lives. Come be part of a great organization in a great state. This position will provide executive secretarial and administrative support to the Deputy Director and Program Services supervisors. This includes planning, communicating and implementing assigned projects. Duties will include, but are not limited to, administrative support, development of internal procedure documentation and supporting assigned staff. Responsibilities include: Administrative support to the Deputy Director and Program Services leaders. Support Program Services leaders in the hiring and onboarding process of new staff. Support the mission of SSB by providing assistance to all internal and external customers of the SSB Metro location. On an as needed basis assist in the data entry, reconciliation, analysis, and reporting associated with BEP operator financial accounts and rest area, federal, and state commissions. Create, maintain, and ensure prompt payment of BEP purchase orders. On an as needed basis assist in processing incoming and outgoing mail and log in electronic and computer hardware and software deliveries for Program Services, and performing backup duties in the absence of mailroom staff. Qualifications Minimum Qualifications Skill in word processing using Microsoft Word or equivalent software, sufficient to construct, edit and finalize memos, letters, and other written materials. Accounting/Budgeting/Expense skills sufficient to prepare, audit, process, and monitor purchasing and coordinate travel administration. Skill in using spreadsheet software applications, such as Microsoft Excel or equivalent software, to enter, compile, store, and retrieve data in a variety of reports. Skill in customer service sufficient to perform the duties described above with courtesy, respect, and interest in positive problem solving. English Language skills sufficient to compose correspondence with accurate spelling, grammar, and punctuation, communicate effectively with co-workers, customers and the general public, coordinate meeting agenda items, attend meetings and record action items or follow up; transcribe notes and prepare / draft final copies of advanced correspondence, reports, spreadsheets, and miscellaneous documents. Preferred Qualifications Knowledge of Statewide Integrated Financial Tools--(SWIFT). Two--years of advanced office support experience. Experience working with individuals who are Blind, visually impaired or DeafBlind. Additional Requirements This position requires successful completion of the following: Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It includes contact with the applicant's current and/or former employers. A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment. When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted. Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Why Work For Us GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year. How to Apply Click "Apply" at the bottom of the page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 from 9:00AM - 4:00PM. Connect 700 (C700) applicants must email their certificate to--stacey.phillips@state.mn.us --by 11:59PM of the posting close date to be considered as a C700 applicant. The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at 651-259-7089 or--Karen.Lilledahl@state.mn.us . Please indicate what assistance is needed. AN EQUAL OPPORTUNITY EMPLOYER The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply. We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance you need.

Keywords: State of Minnesota, St. Paul , Office & Administrative Specialist, Senior, Administration, Clerical , Saint Paul, Minnesota

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