Office & Administrative Specialist, Senior
Company: State of Minnesota
Location: Saint Paul
Posted on: April 11, 2021
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Job Description:
Office & Administrative Specialist, Senior Job ID 44956 Location
St. Paul Full/Part Time Full-Time Favorite Job Regular/Temporary
Unlimited Logo The Minnesota Department of Employment and Economic
Development (DEED) is the State of Minnesota's principal economic
development agency. DEED's mission is simple:--to empower the
growth of the Minnesota economy,--for everyone. Our state's economy
is diverse and dynamic, enriched by creative entrepreneurs,
established Fortune 500 companies, and a labor force that brings
the Minnesota values of hard work and integrity to work every day.
The unique role of DEED is to empower businesses and workers to
grow our economy by--building partnerships, planning for long term
growth, and creating opportunity for workers from all backgrounds
and experiences. We are driven to find talented and innovative
public servants, motivated by the opportunity to serve businesses,
people, and the greater good.--At DEED you will join a diverse
team, inspired by challenging work and united by shared values that
guide our work every day. At DEED we live our values by; focusing
on the customer, communicating early and often, seeking solutions,
creating inclusion, encouraging new ideas, and being gracious. Job
Class: Office and Administrative Specialist, Senior Who May Apply:
Open to all qualified job seekers;-- This vacancy is open for bids
and for all qualified job seekers simultaneously. Bidders will be
considered through April 8. 2021. Date Posted: 04/03/2021 Closing
Date: 04/09/2021 Hiring Agency/Seniority Unit: Employ & Econ
Development Dept / Employ & Economic Dev-AFSCME Division/Unit:
State Service for the--Blind Branch / SSB Workforce Development--
Work Shift/Work Hours: Day Shift Days of Work: Mon-Fri Travel
Required: No Salary Range: $18.92 - $25.59/hourly; $39,504 -
$53,431/annually Classified Status: Classified Work Area: State
Services for the Blind - Program Services Minnesota State Services
for the Blind (SSB) has been serving blind, visually impaired and
DeafBlind Minnesotans since 1923. It does so with a staff of 110
dedicated personnel, over 650 skilled volunteers, an active State
Rehabilitation Council for the Blind and a host of community
partners. Each year SSB assists thousands in leading full, active
and productive lives. Come be part of a great organization in a
great state. This position will provide executive secretarial and
administrative support to the Deputy Director and Program Services
supervisors. This includes planning, communicating and implementing
assigned projects. Duties will include, but are not limited to,
administrative support, development of internal procedure
documentation and supporting assigned staff. Responsibilities
include: Administrative support to the Deputy Director and Program
Services leaders. Support Program Services leaders in the hiring
and onboarding process of new staff. Support the mission of SSB by
providing assistance to all internal and external customers of the
SSB Metro location. On an as needed basis assist in the data entry,
reconciliation, analysis, and reporting associated with BEP
operator financial accounts and rest area, federal, and state
commissions. Create, maintain, and ensure prompt payment of BEP
purchase orders. On an as needed basis assist in processing
incoming and outgoing mail and log in electronic and computer
hardware and software deliveries for Program Services, and
performing backup duties in the absence of mailroom staff.
Qualifications Minimum Qualifications Skill in word processing
using Microsoft Word or equivalent software, sufficient to
construct, edit and finalize memos, letters, and other written
materials. Accounting/Budgeting/Expense skills sufficient to
prepare, audit, process, and monitor purchasing and coordinate
travel administration. Skill in using spreadsheet software
applications, such as Microsoft Excel or equivalent software, to
enter, compile, store, and retrieve data in a variety of reports.
Skill in customer service sufficient to perform the duties
described above with courtesy, respect, and interest in positive
problem solving. English Language skills sufficient to compose
correspondence with accurate spelling, grammar, and punctuation,
communicate effectively with co-workers, customers and the general
public, coordinate meeting agenda items, attend meetings and record
action items or follow up; transcribe notes and prepare / draft
final copies of advanced correspondence, reports, spreadsheets, and
miscellaneous documents. Preferred Qualifications Knowledge of
Statewide Integrated Financial Tools--(SWIFT). Two--years of
advanced office support experience. Experience working with
individuals who are Blind, visually impaired or DeafBlind.
Additional Requirements This position requires successful
completion of the following: Resumes of all applicants to this
posting will be evaluated against the Minimum Qualifications stated
above. If your skills match the required skills for this position,
the department may contact you. Employee reference checks will be
conducted on all finalists. This may include a review of
documentation related to job performance. It includes contact with
the applicant's current and/or former employers. A Criminal
Background Check will be conducted on all finalists for this
position. A criminal conviction will not automatically remove you
from consideration for employment. When the position requires
travel and the applicant drives a state owned or leased vehicle, a
driver's license record check will be conducted. Must be legally
authorized to work in country of employment without sponsorship for
employment visa status (e.g., H1B status). Why Work For Us GREAT
BENEFITS PACKAGE! The State of Minnesota offers a comprehensive
benefits package including low cost medical and dental insurance,
employer paid life insurance, short and long term disability,
pre-tax flexible spending accounts, retirement plan, tax-deferred
compensation, generous vacation and sick leave, and 11 paid
holidays each year. How to Apply Click "Apply" at the bottom of the
page. If you have questions about applying for jobs, contact the
job information line at 651-259-3637 from 9:00AM - 4:00PM. Connect
700 (C700) applicants must email their certificate
to--stacey.phillips@state.mn.us --by 11:59PM of the posting close
date to be considered as a C700 applicant. The Department of
Employment and Economic Development is an equal opportunity,
affirmative action, and veteran-friendly employer, and encourages
all qualified candidates to apply for job opportunities. If you are
an individual with a disability who needs assistance or cannot
access the online job application and search tools, please contact
Karen Lilledahl at 651-259-7089 or--Karen.Lilledahl@state.mn.us .
Please indicate what assistance is needed. AN EQUAL OPPORTUNITY
EMPLOYER The State of Minnesota is an equal opportunity,
affirmative action, and veteran-friendly employer. We are committed
to providing culturally responsive services to all Minnesotans. The
State of Minnesota recognizes that a diverse workforce is essential
and strongly encourages qualified women, minorities, individuals
with disabilities, and veterans to apply. We will make reasonable
accommodations to all qualified applicants with disabilities. If
you are an individual with a disability who needs assistance or
cannot access the online job application system, please contact the
job information line at 651-259-3637 or email careers@state.mn.us .
Please indicate what assistance you need.
Keywords: State of Minnesota, St. Paul , Office & Administrative Specialist, Senior, Administration, Clerical , Saint Paul, Minnesota
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