Executive Administrative Assistant
Location: Saint Paul
Posted on: February 25, 2021
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Job Description:
Adecco is recruiting for an Executive Administrative Assistant
Positions with a company located in Eagan, Minnesota. This is a
temp to hire opportunity!! As an Executive Administrative Assistant
you will perform routine receptionist and administrative functions
such as coordinating meetings and scheduling appointments, making
travel arrangements, and producing high quality documents,
presentations, and reports. You will be providing support to the
Regional Manager. If you meet the qualifications listed below
please Apply Now!
Responsibilities include:
• Coordinate meetings and manage multiple calendars
• Make travel arrangements (domestic & international) and
coordinate meeting logistics
• Plan and execute team meetings with multiple, participants, using
webex, videoconferencing and other effective technology; manage set
up and all pre and post event activities to ensure all sessions are
well coordinated and executed with high impact
• Produce high quality reports, presentations and other
documents
• Handle finance administrative tasks related to corporate card use
and expenses, and accurately manage departmental invoice
processing
• Act as liaison between reporting managers and both internal
customers
• Act as key contact for high-level, external customers
• Manage project tracking, budget planning, database consolidation
and other projects as requested
• Assist with office duties including: file maintenance and
retention, office supplies ordering, data entry, on-boarding
logistics of new staff, work space movement, IT hardware and
access, etc.
• Prepare high quality presentations
Experience: Minimum Requirements:
• High School Diploma or equivalent
• 3-5 years of Administrative Assistant experience
• Ability to accurately type a minimum of 40 words per minute
• Proficiency in MS Word, Excel, PowerPoint, and Outlook
Preferred Qualifications:
• Post-secondary degree
• Experience using Sharepoint, Webex, Concur and/or MS Suite
Programs
• Demonstrated initiative with the ability to work independently,
be resourceful, and anticipate needs
• Organizational skills and ability to effectively manage multiple,
competing priorities in a fast-paced, deadline driven
environment
• Strong verbal and written communication skills
• High attention to detail and quality
• Manage time sensitive, confidential information with
professionalism
• A successful candidate will be a quick learner to gain knowledge
of organizational operations, procedures, and staff. Must also be
reliable, approachable, and flexible.
• Strong prioritization skills, with the ability to sort through
and identify the “critical few” activities among multiple,
competing requests for time and attention.
The Adecco Group is a Fortune Global 500 company and the global
leader in HR services. Our group connects over 700,000 associates
with our business clients each day through our 6,600 offices in
over 70 countries and territories around the world. We offer
employment opportunities at any stage in your professional career.
Contact us today to discuss available contract and temp-to-hire
positions. Adecco offers benefits including Holiday, 401(k),
Insurance Benefit Plans and Anniversary Bonus opportunities. Adecco
is an Equal Opportunity Employer.
Keywords: , St. Paul , Executive Administrative Assistant, Administration, Clerical , Saint Paul, Minnesota
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