Finance Manager 1 - School of Mathematics
Company: University of Minnesota
Location: Saint Paul
Posted on: September 2, 2024
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Job Description:
Apply for JobJob ID363965
LocationTwin Cities
Job FamilyFinance
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code9341FG
Employee ClassAcad Prof and Admin
Add to Favorite JobsEmail this Job
About the Job
Position Overview
This position leads the finance team for the School of Mathematics
and its associated centers, including the Institute for Mathematics
and Its Applications (IMA), Minnesota Center for Financial and
Actuarial Mathematics (MCFAM), Mathematics Center for Educational
Programs (MathCEP), and Simons Collaboration on Localization of
Waves. Including its associated centers, the School has annual
sponsored expenditures of $4.6 million and non-sponsored
expenditures of $23.6 million. This position reports to the
Administrator and oversees pre-award support, post-award accounting
and compliance, budgeting, financial analysis, financial policy and
procedure development, payroll and purchasing. It collaborates
closely with faculty leadership and other senior staff responsible
for the School's education, research, and service missions.
Areas of Responsibility and Accountability
Team Management and Supervision (25%)
Hire, mentor, evaluate, and support the professional development of
three direct reports
Organize work processes, determine priorities, and assign work
Review finance staff work, provide feedback, and arrange training
opportunities when needed
Maintain consistent service levels through cross-training
Foster a collaborative environment and solicit input from staff to
improve processes and policies
Finance and Grants Management and Oversight (45%)
Oversee the finances of the School; advise the department head and
administrator on use of resources, including gifts and endowments
and department-level financial policies, providing regular reports
and analysis.
Prepare annual fiscal year budgets in EFS (Enterprise Financial
System) including position budgeting and budget detail for
non-sponsored chart strings following Dean's office guidelines
Provide directors with reports on their centers' financial
performance and suggest action items based on analysis
Support the undergraduate and graduate programs in managing
scholarships, fellowships and the finances of student
organizations
Manage pre-award services to reduce the administrative burden on
faculty and facilitate timely, accurate submissions to Sponsored
Projects Administration (SPA)
Oversee all aspects of post-award grants administration, including
transaction approvals, cost sharing, rebudgeting, effort
certification, no cost extensions, pre-award accounts, subcontract
requests, project closeouts, internal and external sales, and
routine monitoring of sponsored awards
Develop tracking systems, methodologies, and consistent schedules
for processing school and center financial commitments (e.g. ICR
return, Chair/Professorship discretionary payments, UMF
withdrawals)
Maintain and provide oversight of the School's COA (CEMS
System)
Regularly perform audits of school and center chartstrings and
initiate corrective actions, tracking progress until resolved
Develop a credit hour report and analysis - undergraduate and
graduate - for the department head and administrator to aid in
recruitment and curriculum decisions
Develop and maintain strong relationships with University partners
including the CSE Dean's Office, CSE Cluster, other CSE Academic
departments, SPA, SFR, REO, the Controller's Office and the
ESO/ISO.
Payroll Oversight (15%)
Oversee payroll and appointment entry so they are consistent with
University policy, timely and accurate, with appropriate approvals
and controls
Purchasing and Reimbursement Oversight (10%)
Oversee functions associated with purchasing, invoicing, and
payment so they are consistent with University policy, timely,
accurate and easy for users, with appropriate approvals and
controls
Manage the reimbursement process for conference and workshop
attendees
Other Duties as Assigned (5%)
Qualifications
Required Qualifications
BA/BS with major in accounting, finance, business administration or
related field and at least six years professional finance
experience.
Certified Approver (or must pass CA exam within 4-6 months after
hire).
Demonstrated experience managing and supervising people.
Strong written and oral communications skills and the ability to
effectively interface with all levels of a complex, diverse
organization (students, staff, faculty, and central
administration).
Ability to manage multiple tasks and deadlines both independently
and as part of a team. Demonstrated effectiveness in problem
identification and problem solving with complex and sensitive
issues.
Demonstrated willingness to learn and grow professionally as
evidenced by previous professional development activities.
Capable of accepting responsibility with a high level of
independent initiative, proactivity, and creativity.
Preferred Qualifications
Experience maintaining compliance with the U of M policies and
procedures.
Experience with all components of post award grants management.
Experience working in a higher education institution and an
understanding of the academic culture, especially science or
engineering.
About the Department
The School of Mathematics, located in the heart of the College of
Science and Engineering, has about sixty faculty covering
essentially all areas of mathematics.The School has a long history
of interdisciplinary research, but is equally strong in the core
areas of mathematics. PhD alumni and alumnae are spread throughout
universities, colleges, industry, and national labs.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work
environment and supportive colleagues who are interested in
lifelong learning. We prioritize work-life balance, allowing you to
invest in the future of your career and in your life outside of
work.
The University also offers a comprehensive benefits package that
includes:
How To Apply
Applications must be submitted online. To be considered for this
position, please click the Apply button and follow the
instructions. You will be given the opportunity to complete an
online application for the position and attach a cover letter and
resume.Additional documents may be attached after application by
accessing your "My Job Applications" page and uploading documents
in the "My Cover Letters and Attachments" section.To request an
accommodation during the application process, please e-mail
employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity
and inclusion in enriching the employment experience of its
employees and in supporting the academic mission. The University is
committed to attracting and retaining employees with varying
identities and backgrounds.The University of Minnesota provides
equal access to and opportunity in its programs, facilities, and
employment without regard to race, color, creed, religion, national
origin, gender, age, marital status, disability, public assistance
status, veteran status, sexual orientation, gender identity, or
gender expression. To learn more about diversity at the U:
Employment Requirements
Any offer of employment is contingent upon the successful
completion of a background check. Our presumption is that
prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from
employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of
Minnesota, Twin Cities (UMTC), is among the largest public research
universities in the country, offering undergraduate, graduate, and
professional students a multitude of opportunities for study and
research. Located at the heart of one of the nation's most vibrant,
diverse metropolitan communities, students on the campuses in
Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations,
government agencies, and arts, nonprofit, and public service
organizations.At the University of Minnesota, we are proud to be
recognized by the Star Tribune as a Top Workplace for 2021, as well
as by Forbes as Best Employers for Women and one of America's Best
Employers (2015, 2018, 2019, 2023), Best Employer for Diversity
(2019, 2020), Best Employer for New Grads (2018, 2019), and Best
Employer by State (2019, 2022).
Keywords: University of Minnesota, St. Paul , Finance Manager 1 - School of Mathematics, Accounting, Auditing , Saint Paul, Minnesota
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