Operations Manager - St. Paul
Company: Jeremiah Program
Location: Saint Paul
Posted on: March 20, 2023
Job Description:
ABOUT JEREMIAH PROGRAM -Jeremiah Program (JP) is a nonprofit
organization helping single mothers invest in themselves -so, they
can thrive and take steps towards economic mobility by helping them
access higher -education, affordable childcare, housing, skills
training, and career development. JP envisions a world where
poverty is no longer feminized; where race is not divorced from
gender; where career and financial opportunities are not
gentrified; and where women who experience poverty not only hold a
seat at the table but hold the mic and curate the agenda. - -offers
one of the nation's most successful strategies for disrupting
poverty, -two generations at a time. At JP, we believe that no
mother should have to make the untenable -choice between investing
in herself or supporting her children. Our holistic approach
invites -single mothers into the leadership tent and encourages
families to bring all of their identities to bear in achieving
their goals in pursuit of economic mobility. -Founded in 1993, this
year JP is supporting over 1,000 moms and kids across nine
residential and non-residential campuses: Austin, Baltimore,
Boston, Brooklyn, Fargo, Las Vegas, Minneapolis, St. Paul, and
Rochester. Learn more about JP and---. - -POSITION SUMMARY:
As key partner to the Executive Director, oversees the day-to-day
operations of campus offices and facilities, ensuring that
employees have the environment and equipment they need for optimal
performance in their roles. Promotes a positive and inclusive
campus culture by partnering with campus and campus support team
leaders to encourage team building, identify and escalate potential
issues and maintain mission focus. Provides administrative support
to Executive Director and campus leaders. -PRIMARY
RESPONSIBILITIES: - -Campus Operational Leadership
Implement and maintain campus office
operations and procedures, partnering with appropriate leaders to
respond to changing priorities.Maintain consistent awareness of
operations and make recommendations that increase efficiency
,maximize operational budget and nurture team culture.Procure and
maintain printers and other office equipment, including working
with vendors and suppliers and assisting staff with use and
troubleshooting of equipment.Maintain campus calendar and schedule
meetings and team events.Set up and maintain databases and filing
systems, including office and vendor contact lists.Manage local
facility needs, ensuring all spaces are appropriately cleaned and
maintained.Order all supplies and maintain inventory, anticipating
needs based on scheduled campus activities.Field incoming calls and
correspondence, supporting staff with shipping and mailing
needs.Partner with finance to manage all local accounting
activities (e.g. deposits, check requests) and serve as local point
of contact for questions regarding accounting processes and
procedures.Partner with IT leadership and designated vendors on all
campus and staff hardware, software, and network needs.Partner with
HR to onboard new hires, support implementation of talent and
culture initiatives locally and handle other staff-related matters.
-Partner to the Executive Director
Support Executive Director with Board
meeting scheduling and planning, including preparation of meeting
materials.Act as team culture champion, working closely with
Executive Director and campus leaders to promote a positive and
inclusive team culture and campus environment.Serve as thought
partner to the Executive Director regarding improving the
experience for staff, families and stakeholders.Partnership in
processing, documents and creating special projects, presentations,
and training involving administrative work in tandem with
Development, and finance.Other Duties as Assigned -Please note this
job description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required
of the employee for this job. - Duties, responsibilities, and
activities may change at any time with or without notice. -
-PROFESSIONAL EXPERIENCE/QUALIFICATIONS: -The Operations Manager
must believe in and be a passionate advocate for JP's mission. A
strong applicant will possess these qualifications:
Minimum 4 years of operational and
office management experience, preferably in a nonprofit
organizationHigh school diploma/GED required; Bachelor's is welcome
but not requiredSelf-motivated with excellent organizational skills
and the ability to successfully juggle multiple prioritiesExcellent
communication and relationship-building skills with a strong focus
on building an inclusive and positive environment. Must be able to
build trust and interact with employees at all levels and
individuals of diverse backgroundsAgile and resourceful problem
solver with a solutions-over-obstacles approachExcellent judgement
and discretion in handling confidential and sensitive
informationProficiency with Microsoft Office tools, including
Outlook, PowerPoint, Excel and Word, and facility for basic
technical troubleshootingStrong interest in 2-generation mission
with the motivation to become an organizational ambassador -WHO YOU
ARE:
Mission alignment. The Operations
Manager must believe in and be a passionate advocate for JP's
mission and values. Applicants should have prior experience working
within a structured and effective environment supporting various
organizational stakeholders.A relationship builder. You are
genuinely curious about new people and possess strong listening
skills. You like learning and assessing which processes can support
a strong campus culture. You have the ability to initiate, organize
and manage projects, and to interface successfully with colleagues
in a collaborative approach.Persistent and optimistic. -You are
intrinsically motivated and undaunted by ambitious goals. You have
the creativity and tenacity to find your way around a "no" answer
to a more productive "not right now," "maybe," or best yet, "yes."
You embrace and support excellence on your campus.Exceptional in
Communicating verbally and in writing. Demonstrated ability to
write, speak, and read clearly to support campus goals and
objectives. An organizational maven. -You can manage across
multiple work streams and functions, keeping deadlines and managing
complexity by simplifying solutions, systems and processes with
clarity and attention to detail. You have an ability to efficiently
initiate and complete multiple tasks on time.Adaptable and
flexible. You can handle any curveball, and in fact, you expect
them. You can meet deadlines and manage competing priorities.
Additionally, you are strategic and have the ability to pivot
quickly as priorities shift and the team continues to take shape.
You can and are willing to travel if needed. -Salary & Benefits
Salaries for people entering this role typically fall between
$40,000 to $50,000 and are commensurate with relevant experience
and qualifications and in alignment with internal equity.
Additionally, we offer medical, dental, vision, and supplemental
benefits as well as retirement plans and a generous paid time off
package.Powered by JazzHR
Keywords: Jeremiah Program, St. Paul , Operations Manager - St. Paul, Accounting, Auditing , Saint Paul, Minnesota
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