Admin Associate 3 Supervisor
Company: University of Minnesota
Location: Saint Paul
Posted on: January 28, 2023
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Job Description:
Apply for JobJob ID353349
LocationTwin Cities
Job FamilyAdministration-General
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code7208A3
Employee ClassCivil Service
Add to Favorite JobsEmail this JobAbout the Job
ABOUT THE POSITIONThis is a full-time administrative position with
the Department of African American & African Studies in the College
of Liberal Arts at the University of Minnesota. The position serves
as an advisor to the Department Chair on long-range planning,
administrative and financial matters and acts as a liaison to the
Dean's office for finance, HR, and other departmental matters. The
position leads, organizes, and oversees the administrative
day-to-day operational, business, and financial operations for the
Department. Also, this position is expected to effectively
communicate and interact across multiple reporting relationships
and to collaborate with colleagues internal/external to the
institution to advance the mission of the Department. PRIMARY
PURPOSELeads in the planning, development, and management of the
unit's administrative structure -- from budget management and human
resources to faculty affairs and undergraduate and graduate program
and public engagement support -- to enhance its distinct academic
authority. The Department of African American & African Studies
(AA&AS) anchors humanities and social science research,
critical teaching and learning in undergraduate and graduate
education, and deep community partnerships to respond to societal
challenges that are still unmet in the United States the world
over. Creates and implements the strategies of administrative
management and improvement grounded in the principles of equity,
inclusion, and justice to achieve synergy among faculty, students,
local educators, and community members.
Strategic and Administrative Operation: 40%
-Collaborate with the Chair in strategic planning (budget, student
services, faculty affairs, human resources, space, and
technology).
-Plan and oversee the development and implementation of
departmental policies and procedures in the areas of faculty
affairs, student services, and public engagement.
-Manage the day-to-day departmental operations, as well as
designing policies and procedures that best meet the needs of
constituents within the College and across the University.
-Implement best practices for streamlining productivity and
developing a positive workplace.
-Develop annual calendar, set deadlines and priorities, determine
annual projects, and events.
-Manage the administrative, personnel, and support functions of the
unit.
-Develop and maintain effective working relationships with critical
departments in the college and represent the department's interests
in dealing with the college and outside community.
-Oversees department communications (print and web).
-Work closely with faculty officers (DUS and DGS) to develop,
create, and prepare programming needs including communications,
reporting and other duties as assigned.
-Research and prepare complex reports and dossiers.
-Represent the department to other administrators and staff by
serving on committees at the college and university levels and
engaging outside agencies.
-Oversee, coordinate, and manage as DFR for space reporting, key
management, building access and building safety planning work.
-Point of contact for facilities management issues on Social
Sciences Building 8th floor (West Bank Campus).
-Manage electrical installations, computers, phones, printers,
projectors, and recycle all appropriate equipment as scheduled by
the college.
-Resolve staff and academic situations regarding front office,
office equipment and classroom and course management.
-Manage promotional and tenure cases.
Human Resources: 30%
-Establish procedures for adherence to HR policies, including
hiring, leaves, phased retirements, and other benefits.
-Develop, implement, and manage effective onboarding and
offboarding processes and resources for new departmental employees
including graduate and undergraduate students, in collaboration
with CLA HR.
-Supervise administrative staff and student workers.
-Oversee appointments and payroll processes for faculty, staff, and
graduate students.
-Manage faculty searches, including corresponding with candidates,
etc.
-Prepare and process visa applications and extensions for
international employees.
-Oversee and coordinate promotion and tenure activities, and
various award processes.
-Assist faculty with the hiring process for research assistants,
one-time consultants, etc.
Fiscal: 20%
-Advise and assist the Chair, faculty, and staff on budget issues
relating to funding, including preparation of annual departmental
budgets.
-Coordinate with the fiscal service team to manage the fiscal
activities of the unit including budgeting, expenditures,
development of budgets for proposals, and long-range fiscal
planning.
-Initiate forms for scholarships and departmental fellowships.
-Assist Principal Investigators, Directors, and accountants in the
ongoing administration of grants and contracts.
Graduate Program Coordinator: 10%
-Represent department graduate program and assist Director of
Graduate Studies to process Ph.D. students who are graduating with
AA&AS Graduate Minor.
R-eview and update the Faculty Role List for the AA&AS Graduate
Minor Program.
-Place or remove holds on student accounts and authorize
registration, curricular, and some policy exceptions (e.g.,
extension of leave of absence).
-Work under supervision with latitude to make decisions on own
work, i.e., selecting from a few, alternatives, timing of tasks,
and determining use of resources.
Qualifications
Required Qualifications
Preferred Qualifications
About the Department
The Department of African American & African Studies plays an
important role in the University's rich liberal arts tradition. The
department offers students opportunities to explore the study of
global African people's histories, literary arts, creative
expressions, everyday life, material culture, economic development,
political systems, and the intellectual movement in the African
diaspora and on the continent. An undergraduate major in African
American & African Studies provides students with a
multidisciplinary perspective, including history, political
science, sociology, archeology, literature, music, and art. Courses
and faculty are drawn from the department, as well as from other
units of the University. About the College of Liberal ArtsHome to
the arts, social science and humanities disciplines and programs,
the College of Liberal Arts comprises 31 academic departments, and
over 20 interdisciplinary research centers and
administrative/support units. CLA has over 1200 faculty and staff
spanning research, teaching, advising, outreach, and administrative
functions. CLA units reside in over twenty buildings on the East
Bank and West Bank of the Twin Cities campus. CLA enrolls nearly
14,000 undergraduate students, half of the undergraduate enrollment
on the Twin Cities campus, and over 1,600 graduate students and has
an annual all-funds budget of over $250 million.CLA is a
destination for curious, compassionate individuals who are
committed to making our increasingly interdependent and diverse
global community work for everyone. That foundational commitment
begins in our CLA Constitution. CLA is committed to increasing
enrollment of underrepresented and under-resourced students,
diversifying our faculty across all disciplines, recruiting, and
retaining a diverse staff, and promoting the expression and
exploration of diverse perspectives and viewpoints-so that we all
gain the background knowledge and analytical skills we need to
understand and respect differences. Diversity, Equity, and
Inclusion in CLA Working in CLA
Benefits
Working at the UniversityAt the University of Minnesota, you'll
find a flexible work environment and supportive colleagues who are
interested in lifelong learning. We prioritize work-life balance,
allowing you to invest in the future of your career and in your
life outside of work.The University also offers a comprehensive
benefits package that includes:
How To Apply
Applications must be submitted online. To be considered for this
position, please click the Apply button and follow the
instructions. You will be given the opportunity to complete an
online application for the position and attach a cover letter and
resume. A cover letter and resume are required.Additional documents
may be attached after application by accessing your "My Job
Applications" page and uploading documents in the "My Cover Letters
and Attachments" section.To request an accommodation during the
application process, please e-mail employ@umn.edu or call (612)
624-UOHR (8647).
Diversity
The University recognizes and values the importance of diversity
and inclusion in enriching the employment experience of its
employees and in supporting the academic mission. The University is
committed to attracting and retaining employees with varying
identities and backgrounds.The University of Minnesota provides
equal access to and opportunity in its programs, facilities, and
employment without regard to race, color, creed, religion, national
origin, gender, age, marital status, disability, public assistance
status, veteran status, sexual orientation, gender identity, or
gender expression. To learn more about diversity at the U:
http://diversity.umn.edu.
Employment Requirements
Any offer of employment is contingent upon the successful
completion of a background check. Our presumption is that
prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from
employment.
Please note: All employees at the University of Minnesota are
required to comply with the University's Administrative Policy:
COVID-19 Vaccination and Safety Protocol by either providing proof
of being fully vaccinated on their first day of employment, or
complete a request for an exemption for medical exemption or
religious reasons. To learn more please visit:
https://safe-campus.umn.edu/return-campus/get-the-vax
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of
Minnesota, Twin Cities (UMTC), is among the largest public research
universities in the country, offering undergraduate, graduate, and
professional students a multitude of opportunities for study and
research. Located at the heart of one of the nation's most vibrant,
diverse metropolitan communities, students on the campuses in
Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations,
government agencies, and arts, nonprofit, and public service
organizations.
Keywords: University of Minnesota, St. Paul , Admin Associate 3 Supervisor, Accounting, Auditing , Saint Paul, Minnesota
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