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Billing Specialist I

Company: Summit Fire Protection
Location: Saint Paul
Posted on: May 12, 2022

Job Description:

Job DescriptionSummit Fire Protection, a subsidiary of Summit Companies, is a premier firm in the Fire Protection and Fire Life Safety industry with offices throughout the United States. At Summit we provide services designed to protect buildings, assets, and most important people. Position Summary: The purpose of the Billing Specialist position is to provide a consistent and accurate billing process to include correct billing information entry into the Companys selected system(s), timely billing procedures, and an organized approach to billing within Company.Billing Specialist secures revenue through the billing process and appropriately reviews the job costing data and corrects data as appropriate. This process consists of identifying completed work orders, generating invoices, delivering them via various means. Minimum Qualifications: Billing Specialist I: High school diploma or GED Experience: 3 years customer service 3 years Billing experience 3 years of professional computer skills (Typing 45 WPM, Intermediate ability in MS Word, Excel outlook) Duties and ResponsibilitiesCommunicate with internal and external customers, up and down chain of command, effectively. Update internal information for accuracy, update primary contacts communication information (ie. Phone, Email, Address); payment information (address); and other information as required or pertinent. Perform Invoicing aspects for the following types: Inspections, Services, Agreements, and customer web portal. Daily run job cost detail report and communicate results with manager. Complete all credit and/or rebills for assigned branches. Communicate with necessary parties to include Technicians and relevant Management for missing information and/or reports required to complete work. Send Salesperson a copy of the invoice for all agreements. Process customer payments, as appropriate. Ensure accuracy throughout with acute attention to detail. I: Invoicing Daily perform billing processes for the Company by performing the following processes: Access the Complete Inquiry Report. Verify all information is included to process the invoice. Post accurate invoices to Accounts Receivable. II: Job Costing, Contract and 3rd Party (includes I) Initiate and track billing performed through customer web portals to include the following steps: Access 3rd party billing portals. Enter and communicate required documentation. Log in regularly to ensure any new inquiry halting payment is answered. Ensure the invoice is accepted by 3rd party for payment. Communicate inquiries with Manager. Utilizing company assigned software (currently Dayworks) performing invoicing processes for branches, as assigned. Access Dayworks. Enter and/or review data. Review data for accuracy and completeness. Communicate variances to supervisor for help in resolving. III: Data Management (includes I, II) Interfacing with internal customers for correct contract on-boarding in internal system including system information, frequency, amount and other pertinent data. Ensure accurate data is entered for successful completion of certified billing processes. Keep up to date regarding state and local requirements specific to billing processes and procedures. Ensure accurate opening and closing procedures are followed, per company policies and procedures. Responsible for contract billing efficiencies and accuracy. Access the email distribution group for accounts, agreements and jobs that require to be entered into the internal company system. Process the Expiring Agreements report and renew agreements, as needed. Document required paperwork via assigned and necessary means; scan, file and/or save documents in designated locations and/or drives. Success Factors: Attention to Detail Ability to be productive without oversite Ability to follow instructions and processes as requested by Manager Efficient time management skills Ability to problem solve Ability to think critically to resolve positional dutiesINDSFP

Keywords: Summit Fire Protection, St. Paul , Billing Specialist I, Accounting, Auditing , Saint Paul, Minnesota

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